Air Operations Assistant

Organisational Setting and Reporting These positions are located within the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) of the Aviation Section, duty station Bamako, Mopti, Timbuktu, Gao, Menaka, Kidal and Tessalit. The Air Operations Assistant reports to the Chief Air Region or Unit Chief. Responsibilities Within delegated authority, the Air Operations Assistant will carry out the following duties:

Coordinates and plans air transportation activities in accordance with the Standard Operating Procedures (SOPs), UN directives, Department of Peacekeeping Operations (DPKO) Aviation Manual, ICAO standards and recommended practices, IATA rules and procedures and the host country's Aeronautical Information Publications (AIPs);
Provides inputs to the management for the efficient, effective and safe use of the UN air assets;
Determination of Aircraft Specifications, Coordinate Procurement Processes (ITBs), manage Aircraft Contracts /Letter of Assist ( LOA);
Participate in the co-development of MINUSMA Aviation Operational Requirements, Assessment of Aircraft Cost / Budget Estimates;
Monitors technical and safety performance of aviation assets;
Monitors aircraft utilization and compiles statistical data;
Monitors and evaluates compliance with the Department of Field Support (DFS) Aviation Safety Programme and corrects aviation safety deficiencies;
Co-ordinates distribution of aviation safety documents to concerned personnel within the Mission;
Assists in conducting inspections of aircraft, aircrews and ground handling service providers to ensure compliance with the provisions of the long-term aircraft charter agreements, Letters of Assist (LOAs), ground handling contracts; and properly certified in accordance with the Annex 8 to the Chicago Convention;
Produces aircraft performance, carrier assessment and contract completion reports;
Liaises with relevant aviation authorities for the coordination of flight clearances;
Documents flying hours reported through the Aircraft Use Reports (AURs) and produces the Monthly Aviation Report (MAR);
Certify Contractual Expenditures, process and verify air carriers claims and invoices,
Assists in the development and implementation of the Mission Aviation SOPs;
Performs other related duties as required

Competencies

Professionalism: Proven analytical and evaluation skills. Thorough knowledge of all forms of air transportation activities. Thorough knowledge of aviation safety requirements. Ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; demonstrated analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Education High School Diploma or equivalent is required. Technical or vocational certificate in Air Transportation, Aviation Safety Management, Air Traffic Control, Flight Dispatch or graduation from equivalent military establishment is required. Valid driver's license ' Category B' is required. Work Experience

At least 8 years of progressively responsible experience in aviation including at least 4 years in an occupation directly related to air transport operations or /and air traffic control/air navigation services is required.
Experience in airfields management, or and contract management, or and flight dispatch, or and flight following/air traffic control, or and quality assurance, resource management/ budget/finance/accounting for air transportation services and activities/operations is required.
Experience and knowledge of Microsoft Office applications - Word, Excel, Outlook, and PowerPoint is required.
Experience in the use of ICAO standards and recommended practices is desirable.
Knowledge of UN financial regulations and rules is desirable.
Experience using SAP or a similar system ERP (e.g. UMOJA) is desirable.
Experience in developing Statements of Requirements and Scope of Works for Aviation Specialized Goods and Support Services, as well as Conduct evaluations on goods and services bids is desirable.

Deadline: 20th August, 2020 APPLY HERE

Tags: MINUSMA