Alumni Officer (Aus4Skills)

The goal of Aus4Skills is to support Vietnam to access and use high level professional and technical knowledge, skills and competencies, to contribute to the country’s sustainable economic and inclusive development. The program also aims to deepen Vietnamese and Australian people- to-people and institutional links and therefore strengthen the partnership between the two countries. Aus4Skills is managed by Tetra Tech International Development on behalf of Australia’s Department of Foreign Affairs and Trade (DFAT).

Organisation Name: Aus4Skills
Location: Hanoi
Application Deadline: Mon, 2024-09-09
Contract Period: To 30 August 2025

Key responsibilities include

Alumni Events

Provide logistics and promotional support for the delivery of a range of high-quality alumni and public diplomacy events, including but not limited to venue and travel arrangements, invitations, reception and closing requirements.
Working with and providing support in monitoring Alumni Professional Groups activities.
Support the production of promotional materials and communication outputs for events, ensuring brand consistency and appropriate messaging.
Contribute to monitoring, evaluation and learning activities for alumni activities including data collection and maintenance, and reporting on alumni activities.

Australian Alumni Grants Fund Administration (AAGF)

Provide support for the delivery of the AAGF covering promotions, grant preparation and grant administration

Alumni Updates

Working closely with the IT/MIS Manager, maintain an up-to-date and effective alumni database system that supports and promotes registration of alumni and facilitates access to alumni information for multiple purposes, such as alumni networking and professional development.
Handle alumni enquiries via email and phone, including the provision of online academic databases to alumni and Australia Awards alumni applications for returning to Australia within two- year exclusion periods.
Use online platforms, such as Facebook and LinkedIn, to search and target alumni, and register them on the database.

Other

Respond to ad hoc requests for information or support from the Australian Embassy or Consulate relating to alumni activities.
Ensure gender equality, disability and social inclusion considerations are promoted and mainstreamed into alumni engagement activities where possible.
Adhere to and foster compliance with DFAT’s policies regarding child protection, preventing sexual exploitation, abuse and harassment, privacy, fraud, and other cross-cutting areas.
Support financial management tasks related to alumni engagement activities.
Undertake other duties as may be reasonably required

Selection Criteria

Qualifications

Relevant undergraduate tertiary qualifications in public relations, human resources, business or equivalent professional experience

Experience

Preferable at least 2 years professional experience working in a similar role and/or in the development sector

Knowledge and Skills

Strong computer skills, including the ability to use databases designed for supporting networks of people
Excellent interpersonal, oral and written communication skills, in Vietnamese and English language
Good graphic design skills preferred
Knowledge of Vietnam’s education and/or development and international engagement priorities an advantage

Personal Attributes

Ability to communicate effectively with senior professionals
Good organisational skills and an ability to prioritise and complete simultaneous projects
Enjoy working in a team with a can-do attitude
Can work independently and good problem-solving ability
Great attention to details

The opportunity

Located in Ha Noi, Viet Nam
Reserved for Vietnam nationals
Full-time contract until August 2025

How To Apply HERE

Applications will only be accepted via the Tetra Tech International Development Website. Emailed applications will be disregarded. Please submit:

Resume
Statement of suitability (not exceeding two pages), demonstrating how your qualifications, experience, knowledge, skills, and personal attributes align with the selection criteria.

Apply before 11:59 PM (AEST) Monday, 09 September 2024. Due to a high volume of applications, only shortlisted candidates will be contacted.