Alumni Officer (Aus4Skills)

• Organisation Name: Aus4Skills
• Location: Hanoi
• Application Deadline: Mon, 2024-09-09
• Contract Period: To 30 August 2025

Key responsibilities include

• Provide logistics and promotional support for the delivery of a range of high-quality alumni and public diplomacy events, including but not limited to venue and travel arrangements, invitations, reception and closing requirements.
• Working with and providing support in monitoring Alumni Professional Groups activities.
• Support the production of promotional materials and communication outputs for events, ensuring brand consistency and appropriate messaging.
• Contribute to monitoring, evaluation and learning activities for alumni activities including data collection and maintenance, and reporting on alumni activities.

• Provide support for the delivery of the AAGF covering promotions, grant preparation and grant administration

• Working closely with the IT/MIS Manager, maintain an up-to-date and effective alumni database system that supports and promotes registration of alumni and facilitates access to alumni information for multiple purposes, such as alumni networking and professional development.
• Handle alumni enquiries via email and phone, including the provision of online academic databases to alumni and Australia Awards alumni applications for returning to Australia within two- year exclusion periods.
• Use online platforms, such as Facebook and LinkedIn, to search and target alumni, and register them on the database.

• Respond to ad hoc requests for information or support from the Australian Embassy or Consulate relating to alumni activities.
• Ensure gender equality, disability and social inclusion considerations are promoted and mainstreamed into alumni engagement activities where possible.
• Adhere to and foster compliance with DFAT’s policies regarding child protection, preventing sexual exploitation, abuse and harassment, privacy, fraud, and other cross-cutting areas.
• Support financial management tasks related to alumni engagement activities.
• Undertake other duties as may be reasonably required

Selection Criteria

• Relevant undergraduate tertiary qualifications in public relations, human resources, business or equivalent professional experience

• Preferable at least 2 years professional experience working in a similar role and/or in the development sector

• Strong computer skills, including the ability to use databases designed for supporting networks of people
• Excellent interpersonal, oral and written communication skills, in Vietnamese and English language
• Good graphic design skills preferred
• Knowledge of Vietnam’s education and/or development and international engagement priorities an advantage

• Ability to communicate effectively with senior professionals
• Good organisational skills and an ability to prioritise and complete simultaneous projects
• Enjoy working in a team with a can-do attitude
• Can work independently and good problem-solving ability
• Great attention to details

The opportunity

• Located in Ha Noi, Viet Nam
• Reserved for Vietnam nationals
• Full-time contract until August 2025

How To Apply HERE

• Resume
• Statement of suitability (not exceeding two pages), demonstrating how your qualifications, experience, knowledge, skills, and personal attributes align with the selection criteria.