- Coordinate and ensure a good sharing and learning among CCWG members on climate change initiatives and knowledge on climate change in order to maximize impact and minimize overlap with the support of the Chair:
- Support to organize monthly meeting including a coordinated agenda, necessary contacts with resource people from government agencies, NGOs and other institutions, minutes taking and logistics support,
- Coordinate the development of annual work plans for the CCWG and its sub-groups, and support regular monitoring and reporting back of achievements,
- Support to organize the sharing and learning workshops and events of CCWG,
- Support the coordination of representation of NGOs in forums meetings and events at different levels,
- Support the task forces and initiatives within CCWG with their meetings and coordinate their feedback to the core group and general meetings,
- Pro-actively build partnerships and promote networking with other networks such as VNGO Network, DMWG, EMWG and all relevant organizations and the Government of Vietnam at all levels. Assess their needs to further develop information sharing and cooperation on climate change programs, promoting improved development practices amongst CCWG members and partner organisations as well as ensuring that vulnerable people benefit from climate change responses.
- Assistance in organizing events:
- Be responsible for logistic arrangements, including preparing cost plan, asking for permits, inviting participants, selection of venue and relevant administration tasks (quotations, contract and payment to supplier etc.),
- Organizing permits and visa from Vietnamese authorities, if needed,
- Travel arrangements (e.g. flight bookings and inland transportation) and accommodation for speakers from Vietnam, international participants, if needed,
- Preparing agendas for the respective meetings, as well as work programs for speakers,
- Collecting and distributing presentation and relevant documents,
- Taking notes, writing reports,
- Collecting invoices/receipts,
- PR (reporting on FB, taking/selecting pictures, drafting press releases, if necessary), and drafting activity reports.
- Knowledge management:
- Contributing on TOR development for consultancy assignment, organizing a series of interviews and meetings with CCWG core members to collect information and finalize the research,
- Support in preparation for workshops and conferences including agenda development, permission, invitation, speakers and partners arrangement in order
- to ensure all activities implemented successfully,
- Creating and continuously updating an online platform containing all relevant documents and information in preparation for COP26,
- Translation of relevant documents (such as official letters for Vietnamese authorities, preparation materials for Vietnamese-speaking delegation members) from English to Vietnamese or vice-versa.
- University degree of major development issues,
- Experience in working in NGO environment if possible,
- Written and oral communication skills (fluent in both Vietnamese and English),
- Strong interpersonal and networking skills,
- Highly organized and self-motivated and flexible,
- Good at computer literacy: word, excel, PPT,
- Interest in climate change topic and NGO work.
- Full CV in English
- Motivation letter
-
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