Assistant II – Accounting (CIAT)

Job Description

Assistant II - Accounting, reporting to Regional Finance Manager and Regional Accounting Officer, will provide support to the Global Treasury unit as well as support Regional Accounting office in accounting tasks.

Location: Hanoi, Vietnam
Duration: 1 year
Salary: VND 17,490,758
Deadline: 13^th December 2023

The organization

The Alliance of Bioversity International delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.

Key duties and responsibilities

Work closely with accounting unit in Vietnam office for the verification, analysis, documentation and processing assigned accounting tasks.
Collaborate with Global Treasury Unit and Regional Finance Manager to produce, compile and analyze regional treasury reports for Asia Region.

Country office responsibilities

Assist Vietnam office in timely capturing of assigned treasury financial transactions in ERP, ensure proper supporting documentation in accordance with the legitimate accounting practices and Alliance policies, directives and procedures, entry, forwarding for approval and replenishment;
Assist in processing payments following the delegation of authority and other internal regulations and project’s regulation, ensuring the proper & adequate approvals for financial transactions;
Assist in analyzing and following up on outstanding in the AP/AR accounts;
Assist in validation of Petty cash transactions and forwarding for approval;
Maintain all the accounting documents and records both in digital and hard copy;
Assist in bank reconciliations of bank accounts process.

Regional office responsibilities

Bank signatories; update, maintain, follow up for all Asia Region office banks;
Coordinate bank correspondences, assist Regional Finance Manager in the monthly bank status reports;
Update, maintain and follow up the Imprest levels for all Asia Offices.

Global Treasury Unit responsibilities

Report to the Global Treasury Unit any bank amendment, support and guide the regional offices in completing the bank information templates;
Assist and support the Regional Finance Manager in the request and consolidation of regional office information related to Monthly Cashflow and Petty Cash to the Global Treasury Unit;
Support the Global Treasury Unit in developing documents for the region such as SLA and Guidelines for internal purposes;
Provide necessary enquiries for the maintenance of the PowerBI Dashboard;
Support in Audit documentation;
Other duties assigned by the Global Treasury Unit and regional team (Regional Finance/Accounting) from time to time.

Required qualifications and experience

Technology career or equivalent in accounting, banking or finance;
Minimum 2 years of relevant experience, preferably in an NGO or international working environment;
Proficiency in Microsoft Office package;
Have knowledge in accounting system;
Advanced command of the English language, both written and spoken;
Well-developed skills in personal organization, priority setting, problem-solving, and accuracy.

Terms of employment

This position is a national recruited position based in Hanoi, Vietnam. The initial contract will be for 1 year, subject to a probation period of 2 months, and is renewable depending on performance and availability of resources.

This position is graded at BG5 level, with a minimum basic salary of VND 17,490,758, in a scale of BG01 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to monthly allowances, insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.

The Alliance Bioversity-CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply.

How to apply

Applicants are invited to visit https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications. Applications MUST include reference number 103127 – Accounting Assistant II as the position applied for. Cover letter and CV should be saved as one document using the candidate’s last name, first name for ease of sorting (Cover letter should illustrate your motivation to apply and suitability for the above position against the listed qualifications and work responsibilities. Detailed curriculum vitae should include the names and email addresses of three professional referees who are knowledgeable about your skills and professional abilities). The Alliance collects and processes personal data in accordance with applicable data protection laws.