Assistant II (Administrative Support) (CIAT)

Job Description

• Location: Hanoi
• Contract: renewed upon fund availability and performance.
• Supervision: Program Management Officers (PMOs)
• Application closing date: 15/11/2023

The orgaization

The Alliance of Bioversity International delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

Key duties & responsibilities

• Support research staff in the hub in raising requests for the acquisition of goods and services and following up with the person responsible for implementation, liaising with accounting staff about payments;
• Support and guide colleagues in the process and required documentation for the hiring of research staff including interns, visiting research fellows, and national and international consultants;
• Assist with payment authorizations, travel arrangements (tickets and payment advances), and travel expenses claims;
• Make logistical arrangements for meetings, seminars and conferences, and other events (including invitations, air tickets, hotels, etc.) and relevant follow-up; Prepare non-technical minutes of meetings as required by research staff;
• Support with the development of research contracts (letters of agreement) and invoicing for small grants, as required;
• Carry out other administrative duties as required.

Required qualifications and experience

• Technology career or equivalent in administration, industrial engineering, logistics, accounting, political sciences, international relations or related discipline with a minimum of 2 years of relevant experience, preferably in an NGO or international working environment;
• Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams and Outlook);
• Advanced command of the English language, both written and spoken;
• Sound knowledge of standard office procedures;
• Strong client orientation and service approach;
• Strong interpersonal, communications, and teamwork skills; courtesy, tact, and the ability to establish and maintain effective working relationships with people from different cultural and national backgrounds;
• Well-developed skills in personal organization, priority setting, problem-solving, and accuracy.

Terms of employment

This position is graded at BG5 level, with a minimum basic salary of VND 17,490,758, in a scale of BG01 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to monthly allowances, insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.

Applications

Please note that email applications will not be considered. Only short-listed candidates will be contacted. We invite you to learn more about us at: http://alliancebioversityciat.org

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