Associate Program Manager

Job Description

Who we are We're Population Services International (PSI), the world's leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing. There are over 9,000 “PSI'ers” around the world. It's a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job. Join us! Population Services International (PSI) seeks an Associate Program Manager (APM) for the Global Fund Management Unit (GFMU). The APM should have management and international experience, relevant language skills, and be capable of thoroughly understanding and successfully implementing international health programs through Global Fund Principal Recipient grants. The APM will have wideranging responsibilities working with PSI staff at all levels both in Washington and overseas, providing project management and operational support to a portfolio of countries. The APM will serve as the key liaison between the country teams, the GFMU and PSI global services. The position requires flexibility, strong organizational skills and a willingness to assume varied duties and projects. In addition to driving operational excellence, the APM will advise country offices and/or lead the subaward management process from development of the agreement to initiating and tracking subaward advances/payments to building the capacity of subaward managers in our country offices, based on the specific country context and existing staffing coverage in country. The APM will work closely with your colleagues in the GFMU and the Grants and Contracts Department to ensure subaward management is in line with overall program management, donor requirements, and PSI policies. The APM will also play an integral role in ensuring adherence to project budgets and workplans, following up with the Procurement department on project commodity orders and payments, and responding to information requests related to the Haiti Global Fund projects. Sound like you? Read on. Responsibilities Your contribution Serve as a Champion for the Field

Serve as the primary contact to country offices and as a liaison between GF Project leadership in country, GFMU Sr. Program Manager, PSI HQ technical and functional departments and subrecipients themselves in some instances.
Advise platforms and GFMU Sr. PM on capacity building, development and strategic issues including conducting short term technical assistance visits on as needed basis.

Help Platforms Achieve Operational Integrity and Programmatic Success

Monitor contract compliance across the Global Fund portfolio.
Work closely with the GFMU Finance Team to provide significant financial management support to the country offices including tracking of project and annual budgets from a programmatic perspective.
Support donor reporting process, ensuring quality submissions and document retention.
Complete monthly financial reviews with the GFMU Finance team and country teams, and ensure coordination of frequent procurement and supply chain management reviews where necessary.
Advise Sr. Program Manager and other staff members on relevant issues; keeping them informed of significant developments and/or risks.

Subrecipient Management

Support and/or lead the subaward management process and support the country team, based on the country context, by building strong capacity within PSI national staff and reinforcing the development of robust systems.
Implement subaward management tools, templates, methods, and processes developed by PSI's Grants and Contracts Department;
Ensure that all pertinent award documents are reviewed and approved by PSI's Grants and Contracts Department in accordance with PSI policy;
Collect and file essential subaward documentation: pre-award assessments, reports, check-lists, site visits, and important email communications, and ensure this is happening in country as well.
Coordinate closely with the GFMU SR. PM and Risk & Compliance Team, and the Grants and Contracts Department, to evaluate country office risk and design relevant monitoring and capacity building plans related to development of both internal country office staff and subrecipient capacity;
Follow up regularly with the country team on all subaward compliance audit findings and document resolutions.Qualifications
What are we looking for?

The candidate we hire will embody PSI's corporate values: Collaboration: You can work independently, but thrive within a team. Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates Pragmatism: You dive in and maintain momentum even when things are ambiguous and you don't let perfect get in the way of good enough. Honesty: You aren't afraid to speak up and speak your mind. Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results. Commitment: You're independent and a free thinker, but you're ready to buy in to the direction of the team and commit to its success. The Basics:

Relevant undergraduate degree; graduate degree (MPH, MBA, etc.) a bonus
At least three years of working experience in a nonprofit and multi-country environment
Relevant experience working in grant management, subaward management or a related field strongly preferred
Some developing country working experience preferred
Knowledge of and experience working with a donor funded project (USAID, DFID, UN agency); Global Fund experience preferred
Strong financial acumen to be able to track Sub Recipient financials and contribute to project forecasting
A keen sense of urgency and strong work ethic, positive mindset, and comfort with the ambiguity and pace of a dynamic and bureaucratic environment
Proven ability to work collaboratively across departments and with both “dotted” and “solid” line reporting and communication relationships
Working proficiency in French preferred
Ability and willingness to travel (up to 20%)
References will be required.
Must be authorized to work in the United States.
The successful candidate will be required to pass a background check.