Bookkeeper – Against Child Exploitation Project (WVI)

Purpose of Position:

This position also supports the team of ACE project in tasks relating to administration, logistics, paperwork, and travel.

Key Responsibilities:

• Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.
• Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.
• All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and donor requirements.
• The Project staff is provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, payment request, prepare data reports as required.
• The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.
• Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.
• The financial transactions are monitored regularly to maintain project financial account in place and in order.
• The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.
• The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.
• WV accounting policies and procedures are communicated to all staff and relevant partners.

• Support team in booking flights, car/Taxi and Hotel
• Closely monitor the vehicles from the using and the maintenance to make sure the efficient and effective use.
• Vehicle operating cost is allocated reasonably and check carefully to Departments, projects…
• Support administrative works for the team as well as ensure the venue be tidy for holding internal meeting, training.
• Handle issues related to admin works or office security/safety. Cleaning utilities and minimum office supplies are followed up and equipped for office using.
• Support logistics for events conducted in 3 provinces of the project.
• Establish filing system of key documents and maintain (in hard copy and soft copy) and in line with audit requirement.
• Maintain all financial and other records required for audit purposes, and provide assistance in regular auditing of the National Office and the Project.
• Fulfil all administrative related tasks that Manager requested with carefully review and proceed.
• Keep Manager informed of any problems that may arise during the performance of duty as well as any recommendation deem important to improve the present system
• Perform any other tasks that may be assigned by the supervisor from time to time.