Business Support Assistant

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate. At this level, work is carried out under close supervision and job holders are expected to produce organised and accurate work.

JOB PURPOSE

To deliver a limited number of routine business support tasks, to ensure that staff are effectively supported.

KEY ACCOUNTABILITIES (not all-inclusive)

•  Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.
•  Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.
•  Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.
•  Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available. cwBpzZT BWzJJ
•  Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.

Experience: Two or more years of experience in general administrative work.

Knowledge & Skills:

• Ability to use standard office equipment such as photocopiers and scanners.
• Ability to follow standard business support processes and procedures.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Ability to provide information using courtesy and tact.
• Good attention to details.

Language: Fluency in Spanish and English.

TERMS AND CONDITIONS

• Position: Business Support Assistant
• Number of openings: 1
• Unit: Administration
• Based in: Panama City, Panama
• Type of Contract: Service Contract
• Level: General Service/ Level 2
• Duration: 6 months
• Only short-listed qualified candidates will receive an acknowledgement.
• This position is open only to Panamanian citizens or residents with permanent work permit.

HOW TO APPLY

• To apply, please create a personal account and fill out the profile form with your personal information at HERE . If you are internal applicant, apply through your E-Recruitment profile.
• In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application. Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous selection process.

DEADLINE FOR APPLICATIONS: October 28, 2021

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