Business Support Assistant

JOB PURPOSE The incumbent will provide overall business and front office support for a small team. Reporting to the Director, the Business Support Assistant will be expected to deliver standard staff assistance and office administrative support including IT and procurement for the WFP Office in Ottawa. KEY ACCOUNTABILITIES
  • Provide dedicated staff assistant support including: managing calendar; maintaining contact lists; gathering information and assisting in the preparation and/or consolidation of documentation and correspondence; u pdating charts, tables and simple templates.
  • Contact external stakeholders to schedule meetings.
  • Provide administrative support for high-level visits and events.
  • Provide office administrative support including: respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients; set up and maintenance of office files (sharepoint); purchase office supplies and equipment locally including the tendering process; arrange for distribution and maintain inventory of all office equipment (eg. computers, furniture, mobile phones); operate and ensure the maintenance of communal office equipment, such as photocopier, fax machine, printer and scanner (if/when not working from home); maintain stationery supplies, including supplies for communal equipment.
  • Proof-read correspondence in both English and French languages
SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager) Essential
  • Experience in administrative office support
  • Proficiency in the use of Word, Excel
  • Some experience in procurement activities
  • Some experience in correspondence translation English to French
Desirable
  • Work experience with WFP or a UN agency
STANDARD MINIMUM QUALIFICATIONS & EXPERIENCE Education
  • Completion of secondary school education.
Language
  • Fluency in both oral and written communication in English and French
Experience
  • Three or more years of experience in general administrative work. Work experience with WFP or a UN agency is desirable but not essential.
Knowledge and Skills
  • Good knowledge of the application of common business processes, practical business support methods, procedures and systems gained through technical training and work experience.
  • Good communication skills in order to provide business support services to a wide range of individuals.
  • Ability to build relationships with a variety of individuals across functions.
  • Ability to maintain confidentiality.
Applicants must be:
  • Canadian nationals holding a valid passport and/or identity card.
  • Non-Canadian citizens holding a valid Resident Permit to work and live in the country.
  • Able to work from home.
More information: https://bit.ly/3i9QTsx Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position Du lịch nhật bản, hướng dẫn du lịch Nhật và đánh giá địa điểm Nhật Bản Japan travel news, japan travel guides, japan holiday destinations and japan reviews

Recent Job

New Diagnostics Working Group (NDWG)

Geneva or remote
Deadline: 18/06/2021

Cộng tác viên

Lai Châu
Deadline: 15/06/2021

Alumni Manager

Melbourne
Deadline: 22/06/2021

Project Coordinator, Officer, Advisor

Ha Noi, Da Nang
Deadline: 18/06/2021

Coordination Assistant

Nghe An
Deadline: 25/06/2021

National Consultant

Vietnam
Deadline: 25/06/2021

Consultant

Hue
Deadline: 20/06/2021

Flora Specialist

Ha Nam
Deadline: 23/06/2021

National Consultant

Hanoi
Deadline: 25/06/2021

Consultancy

Vietnam
Deadline: 19/06/2021

One Health Coordinator

Nam Dinh
Deadline: 27/06/2021

Consultancy

Vietnam
Deadline: 25/06/2021

Project Manager

Hanoi
Deadline: 30/06/2021

Programme Assistant

Ha Noi
Deadline: 21/06/2021

Project Assistant

Hanoi or Ho Chi Minh
Deadline: 15/06/2021

Expert

Da Nang or Vietnam
Deadline: 30/06/2021

National Consultant

Hanoi
Deadline: 23/06/2021

National Consultant

Hanoi
Deadline: 23/06/2021

National Consultant

Hanoi
Deadline: 23/06/2021

Consultancy

Vietnam
Deadline: 24/06/2021

Consultancy Service

Hanoi; Ho Chi Minh and Project provinces
Deadline: 22/06/2021

Consultancy

Vietnam
Deadline: 30/06/2021

Consultancy

Vietnam
Deadline: 15/06/2021