Business Support Intern (Oxfam)

JOB DETAILS

Location: Hanoi, Vietnam
Contract Type: Fixed term – 1 Year
Internal Job Grade: N/A
Department and Team: Business Operation
Salary: Stipend only (250 USD/month)
Hours (FTE): Full-time (1 FTE)
Deadline: 18/03/2024

FLEXIBLE WORKING

We believe flexible working is key to building the Secretariat of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as fully or partially home-based.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. There are currently 21 member organizations working in 87 countries. We have a vision of a just and sustainable world. A world where people and the planet are at the center of our economy. Where women and girls live free from violence and discrimination. Where the climate crisis is contained. And where governance systems are inclusive and allow for those in power to be held to account.

Oxfam in Vietnam believes that a reduction in poverty, injustice, and inequality will occur through the interaction between active citizens, accountable states, and responsible private sector and that it is fundamental to Vietnam’s development. Oxfam in Vietnam aims to influence the current growth-based development model to shift to a Human Economy Development Model, putting people and the planet before profits.

Oxfam offers an internship program for young Vietnamese graduates who are passionate about Oxfam's mission of working with others to overcome poverty, suffering, and injustice. Selected interns will provide administrative support to the team, gain essential office skills, and take part in project activities as well as several training opportunities. They will gain invaluable working experience that benefits their future employment. Internship contracts last for 12 months.

Oxfam wishes to promote diversity in our team: members of Vietnam's ethnic minorities, people with disabilities and members of other minority groups are particularly encouraged to apply.

JOB PURPOSE

Oxfam in Vietnam is seeking a young Vietnamese graduate for the position of Intern for the Support Services team. The intern will work under the line management of the Senior Administrative Officer, in close collaboration with other members of the Support Services team. He/she is expected to gain general knowledge and use common sense and specialized skills to the best of his/her ability to contribute to his/her own and Oxfam’s learning.

ROLE REPORTS TO: Senior Operations Officer

ROLES REPORTING TO THIS POST: N/A

KEY RESPONSIBILITIES

Administration and HR support:

Provide general administrative support including filing, sending, and circulating mail, fax; photocopying, travel booking, translating, helping to prepare float accounts etc.
Provide assistance to manage monthly utility usages such as telephones, stationery, etc., ensuring timely payment is made;
Assist in arranging air/ train tickets and booking for accommodation for Oxfam staff/visitors/consultants/partners;
Assist in some paper works such as prepare job advertisement follow Oxfam template; logistic for recruitment/ training/ workshops/ meeting and field trips;
Draft intern/consultant contracts;
Assist in record leave for staffs, calculate internship allowance;
Assist with internal logistics and reporting process;
Assist to maintain record of use of Oxfam Vietnam assets.

Finance support:

Provide assistance to prepare payment orders, filing financial documents in order; input the transactions onto bank book;
Assist in collecting data and preparing donor report if required;
Support the organization and implementation of business support team’s activities include but not limit in Finance, HR, IT and Admin works;
Travel to the field if required;
Perform other tasks as requested.

Key Attributes:

Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Other Qualities:

Demonstrated ability to work in multi-cultural and multi-sectoral teams, a collaborative attitude.
Flexibility of attitude and approach, attitude to adapt and learn by doing and experimenting with new approaches and ways of working with others.

PERSON SPECIFICATION

Most importantly, every individual at Oxfam International Secretariat needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.
Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

Essential:

University graduates
Very good spoken and written English and Vietnamese;
Good computer skills (MS Word, MS Excel, Ms Outlook, PowerPoint);
Good communication skills;
Ability to work independently as well as in the team;
Strong motivation for learning about development work;
Willingness to travel, if required

Key Attributes:

Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Other Qualities:

Demonstrated ability to work in multi-cultural and multi-sectoral teams, a collaborative attitude.
Flexibility of attitude and approach, attitude to adapt and learn by doing and experimenting with new approaches and ways of working with others.

SAFER RECRUITMENT

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and promoting the welfare of children, young people, and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

HOW TO APPLY

For those who are interested in this post, please apply through the Oxfam recruitment website: https://jobs.oxfamnovib.nl/job-invite/13370/ by March 18, 2024, at 23.49 ICT.

Applications should include an updated CV and a cover letter, no more than two pages, stating their motivation for the post and how they think their experience would enable them to undertake this post.