Cán Bộ Điều Phối Văn Phòng

We are searching for one highly personable and motivated Office Coordinator in Ha Noi to assist the Head of Finance and Admin in providing the staff of FIT and its affiliate entities with high quality operation support.

JOB RESPONSIBILITIES:

• Maintain record confidentiality;
• Translate program documents from Vietnamese to English and/or English to Vietnamese;
• Assist with maintaining Human Resources documents;
• Support the implementation of all grants awarded to the organization;
• Coordinate events (both domestic and international) for the organization;
• Assist in basic accounting duties;
• Ensure the smooth operation of the office’s administrative tasks;
• Monitor the mail in and mail out for the office;
• Coordinate printing of office documents either in-house or through third-party vendors;
• File administrative documents;
• Procurement of the office supplies and equipment; Obtain quotations for supplies;
• Coordinate supply procurement and inventory management;
• Maintain fixed asset register;
• Coordinate travel arrangements for the organization;
• Assist the Finance and Accounting with any additional administrative work as and when needed;
• Other similar tasks as needed.

KNOWLEDGE AND SKILLS REQUIREMENT:

• Bachelor’s degree required
• At least 3 years of experience in office administration
• Fluent in Vietnamese and English
• Strong computer skills, including familiarity and comfort with using Microsoft Word, PowerPoint and Excel
• Flexibility across a range of field- and office-related tasks
• Good attitude, self-motivated, and ability to work well individually as well as in teams
• Highly motivated, willing to learn, service-oriented, attention to detail and able to work under high pressure and within a limited time frame
• Personal Qualities:
  • Highly proactive approach to work
  • Tactful and discreet
  • Friendly and adaptable when interacting with people
  • Confident
  • Professional approach to HR

APPLICATIONS SHOULD INCLUDE:

A cover letter written in English

A detailed Curriculum Vitae

At least two employment references (Name, Phone Number, Email Address)

SUBMIT AN APPLICATION:

• By e-mail to hr@tbhelp.org
• Subject ‘Application for Office Coordinator in Hanoi’
• No later than 31 July 2021

Compensation will be commensurate with experience. Full benefits will be included in the compensation package. All applications will be carefully considered, but only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this means your application was unsuccessful.