Cán Bộ Dự Án Kiêm Trợ Lý Hành Chính

We are looking for a Project Admin Officer (WWF-Viet Nam) Cum Regional Programme Admin Assistant (WWF Freshwater Asia-Pacific team) Under the IKI BMU funded “Sustainable Sand Management in the Mekong Delta” Project, the Project Admin Officer is responsible for providing daily administrative and communication support to the Project Team both under GMP and Viet Nam budgets. He/she is also responsible for supporting to produce communication contents for internal and external communications. The project contributes to the wider agenda of WWF Freshwater Practice (eg. RAD) as such it is expected for the Admin Officer to provide support upon need. Major Functions:

• Provide support to Project Manager(s) in working with relevant functions to arrange logistics for events and meetings held in project sites, e.g., booking vehicles and accommodation, purchasing tickets and other logistics, etc. for project staff and external contracted service providers if required, preparing paper for government permission;Financial compliance
• Be responsible for the procurement of goods and services upon approval by Budget holder and ensure that the procurement policies and procedures are strictly followed. Work with FA Function to develop inventory of project assets.
• Assist FA in receiving and screening of all project invoices, receipts, supporting documents of project activities in charge to ensure accuracy and compliance with current finance and procurement/admin requirements;
• Assist in media relations, organizing press conferences and press trips and events; communication activities; outreaching to targeted corporate partners
• Provide support to staff and consultants with the planning and administering all of the effective communications of compliance with all WWF-Greater Mekong administration policies and procedures;
• Assist with preparation of consultant and service to vendors contract in coordination with WWF-Greater Mekong Finance team in Hanoi;

Key Requirements:

• Bachelor's degree (or higher) in English, social sciences, business administration, business management or in relevant fields of natural resources conservation.
• At least 3 years of practical experience in areas related to administration, Accountant and/or communications, public relations.
• Experience working in international organizations  and in working or liaison with GO and NGO bodies
• Experience in developing administration, finance and accounting systems, policies and procedures is an advantage
• Networking and interpersonal skills
• Fluency in written and spoken English is a must.
• Identifies and aligns with the core values of the WWF organization: Courage, Collaboration, Respect & Integrity.
• Demonstrates WWF behaviors in ways of working: Strive for Impact, Listen Deeply, Collaborate Openly, Innovate Fearlessly;
• Adheres to WWF’s brand values, which are: Knowledgeable, Optimistic, Determined and Engaging

How to apply The detailed terms of references are attached to this email. Send us your curriculum vitae & cover letter in English, naming each file: “Full name - CV/CL”. For external candidates outside the WWF network, please send your applications to recruitment.vn@wwf.org.vn stating in the subject line of the email: Project Admin - IKI - Full name

The deadline is 1st Sept, 2021

Only short-listed candidates will be contacted. “WWF is an equal opportunity employer and committed to having a diverse workforce."