- AGENCY: Department of Home Affairs
- POSITION NUMBER: HN142
- POSITION TITLE: Operational Liaison and Administrative Support Officer
- CLASSIFICATION: LE4
- SECTION: Australian Border Force
- REPORTS TO (TITLE): Inspector/ First Secretary (ABF)
The key responsibilities of the position include, but are not limited to:
- Establish, strengthen, and maintain relationships with key internal and external stakeholders, including partner agencies, contractors, and suppliers.
- Provide linguistic and cultural support to the ABF Inspector/First Secretary and visiting ABF staff, including translating written Third Person Notes and verbal translation at stakeholder meetings, when required.
- Manage preparations for official visits, including logistics, planning, budgeting, administration and liaising with other agencies and external providers.
- Manage official functions/events and capacity building activities, such as training programs, including drafting agendas, organising facilities and logistics.
- Provide administrative support to the ABF Hanoi office, including the management of property and financial matters, calendar and diary appointments, management of filing systems, as well as general office duties. This also includes the preparation and processing of budgetary, financial, invoice and reimbursement documentation.
- Provide logistical support to the ABF Inspector/First Secretary and visiting senior ABF staff (as required), including managing travel and accommodation arrangements.
- Maintain an awareness of activities undertaken by the ABF Inspector/ First Secretary (investigations, strategic and operational activities) to enable the ABF Hanoi Office to provide accurate and timely response to border, customs, and civil maritime security agencies.
- Handle confidential and sensitive documents with high levels of confidentiality and privacy.
- Judge levels of risk and monitors emerging safety and security risks. Proactive action is required in altering plans and notifying others when unexpected events arise or demands change.
- Give feedback, support, advice, and guidance to less experienced colleagues.
Qualifications/Experience:
- Well-developed verbal and written communication skills and sound interpersonal skills, including the ability to build productive working relationships and communicate effectively at all levels in both Vietnamese and English.
- Strong interpersonal skills and the ability to work as part of an effective small team.
- Previous experience in an administrative support role.
- Ability to work with minimal supervision, plan, set priorities and meet deadlines.
- Ability to solve problems, be flexible and take initiative.
- Proficiency in computer software applications, including Microsoft Word and Excel, and the capacity to learn new systems.
- Demonstrated high-level organisational and analytical skills.
- Ability to apply ethical work practices and maintain integrity in all aspects of work.
- Experience in a foreign business environment or diplomatic mission desirable.
HOW TO APPLY HERE
-
Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
- Website: https://ngorecruitment.org/
- Instagram: https://www.instagram.com/ngorecruitment_vn
- LinkedIn: https://www.linkedin.com/in/ngorecruitment
- Group: https://www.facebook.com/groups/VieclamPhichinhphu
- Youtube: http://bit.ly/Youtube_NGORecruitment
Recent Job
Education and Awareness Intern (SVW)
25/09/2024
Wildlife Demand Reduction Program Officer (SVW)
30/09/2024
Thực Tập Sinh Giáo Dục Và Nâng Cao Nhận Thức (SVW)
25/09/2024
Short-term consultant for PoR of malaria transmission (WHO)
27/09/2024
Intern for Office and Monitoring & Evaluation (M&E) Assistant (East Meets West)
25/09/2024
Social & Behavior Change (SBC) Officer (Catholic Relief Services)
24/09/2024
Consultant to deliver Customer Service Training for IOM VIETNAM MHAC Personnel (IOM Viet Nam)
22/09/2024
Area Program Administrative Assistant (World Vision Vietnam)
23/09/2024
Operation Intern - CRS
30/09/2024
Project Finance Internship - Plan International
25/09/2024
Finance Officer (CARE VietNam)
CARE VietNam27/09/2024
Planning, Monitoring and Evaluation Analyst (UNFPA)
UNFPA Ha Noi02/10/2024
Điều phối viên dịch vụ khuyết tật - Blue Dragon
05/10/2024
23/09/2024
Public Diplomacy Section (PDS) Student Intern (The U.S Embassy)
23/09/2024
Community Liaison Office (CLO) Student Intern (The U.S Embassy)
23/09/2024
Foreign Commercial Service (FCS) Student Intern ( The U.S. Embassy)
23/09/2024
Human Resources Office (HRO) Student Intern (The U.S. Embassy)
23/09/2024
Giám Đốc Điều Hành - VIGEF
25/09/2024