Chief of Finance (CRS)

Job Description

Job Title: Deputy Finance Manager
Business Title: Chief of Finance
Department: Finance
Reports to: Finance Manager
Salary Grade: 9
Location: Hanoi
Deadline for submission: 9th January 2024

Background

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

CRS has been operating in Vietnam since 1994. In partnership with Government and other organizations, CRS implements programs in 10 provinces/cities in Vietnam. The Vietnam Program has a diverse funding base in the sectors of Disabilities, Mine Action, Disaster Risk Reduction and Management, and Community-based Climate Change Adaptation.

Project Summary

CRS is implementing the project of “improve the quality of life of persons with disabilities, including persons with severe physical mobility, cognitive, or developmental disabilities that may be related to the use of Agent Orange and exposure to dioxin in the three provinces: Binh Phuoc, Tay Ninh, Dong Nai” (hereafter called Inclusion III-b). In this USAID-funded project, CRS, as a prime, partners with implementing sub-organizations.

Job Summary:

You will oversee all activities that ensure the accuracy, timeliness, documentation and compliance of the Inclusion III-b project’s accounting operations and financial reporting (monthly, quarterly, yearly, and as needed) in support of high-quality programs serving the poor and vulnerable. You will help set the standard for the Inclusion III-b’s financial stewardship through professional maintenance, utilization, and analysis of all cash resources controlled by the project.

Roles and Key Responsibilities:

Oversee accounting processes, policies, and service delivery and maintain accounting controls to ensure accurate, complete, and timely recording and management of financial transactions and internal controls in compliance with CRS’ financial management policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements.
Lead assessment of subrecipients’ financial management capacity, ensure capacity strengthening on finance policies and regulations, as needed.
Oversee CRS’ subrecipient forecasting, funding, and reporting requirements.
Ensure the monitoring of subrecipients’ financial management performance as required.
Ensure financial accounting package is updated with relevant information for capturing accurate financial data (such as daily exchange/conversion rates, cost allocation tools, posting of transactions, etc.).
Review and analyze financial reports, including cost allocation of shared costs, to verify financial transactions. Prepare balance sheet account reconciliations to ensure all transactions are accurately stated and appropriately classified. Work with relevant staff to address irregularities and resolve accounting issues and ensure correction of accounting entries and payroll.
Serve as the key point person on all issues related to financial transaction records. Provide proactive advice, support, and capacity building to managers, staff, and subrecipients to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control.
Ensure financial reports are generated accurately and disseminated timely as per established reporting schedules and assist staff and subrecipients with financial reports analysis.
Oversee maintenance of a good filing system of required supporting documentation to ensure easy access and retrieval, and a reliable and easy to follow audit trail.
Ensure efficient management of cash flows and availability of sufficient and optimal cash in the CP’s operating account through monitoring cash balances (both cash-in-bank and cash-on-hand), preparing bank reconciliations, analyzing and forecasting cash needs.
Ensure compliance with laws and regulations of Viet Nam government, rules of USAID and CRS policies.

Basic Qualifications

B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent). MBA or master’s degree in related field with a focus on accounting preferred.

Minimum of five years’ experience in a position with similar responsibilities, preferably with an International NGO.
Additional education may substitute for some experience.

Required Languages - English

Travel - Must be willing and able to travel up to 10 %.

Knowledge, Skills and Abilities

Excellent analytical skills with ability to make sound judgment and decisions.
Accuracy and completeness with a strong eye for details. Very good planning, monitoring and organizational skills.
Ethical conduct in accordance with recognized professional and organizational codes of ethics
Proactive, resourceful, solutions oriented and results-oriented.
Ability to work collaboratively.

Preferred Qualifications

Substantial budgeting, budget/expense analysis, and accounting experience.

Knowledge of the relevant public donors’ regulations preferred.

Knowledge of local law in taxation and local regulatory reporting procedures.
Strong experience in presenting and facilitating on financial management topics.

Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of Oracle financial accounting package or similar financial reporting software preferred.

How to apply Catholic Relief Services (CRS) Vietnam is re- opening for the position of Chief of Finance for USAID funded Inclusion III-b project with details requirements in the attached JD. Individuals interested in this job are invited to submit your applications via email to Catholic Relief Services at: recruitment.vietnam@crs.org; Applications in English should include: