Chief of Staff

Chief of Staff /Head of Office of the Assistant Secretary-general, Un Development Coordination Office (Temporary), New York, United States

Closing date: Tuesday, 20 April 2021

Job Code Title: SENIOR PROGRAMME MANAGEMENT OFFICER

Department/Office: Resident Coordinator System

Duty Station: NEW YORK

Posting Period: 22 March 2021 - 20 April 2021

Org. Setting and Reporting

This temporary position is in the United Nations Development Coordination Office (DCO), in the Office of the Assistant Secretary-General (OASG). The incumbent reports to the Assistant-Secretary General for Development Coordination.

Responsibilities • Manages the day-to-day operations of the DCO Office of the ASG, its budgeting and work-planning. • Day-to-day supervision and management of the DCO OASG Team. • Provides policy advice to the ASG, the UNSDG and the Resident Coordinator (RC) system. • Oversees the preparation and provides quality assurance to strategic policy briefs, summary analyses, and talking points for the ASG. • Fosters and maintains strong partnerships on system-wide programming matters with entities of the UNSDG, with a view to ensure quality and effective programme system-wide support to RCs and United Nations Country Teams (UNCTs).

• Provides quality assurance support and monitoring for UNDCO strategic products. • Assists the ASG in the development and implementation of the administrative and financial frameworks for the UNDCO Office of the ASG. • Advises senior management on strategic programming, budgeting, financial, human resources and general administration and management information issues and practices. • Provides advice and support for the senior management in such areas as technical cooperation activities, special reviews of operational objectives and related administrative policies/procedures, etc. • Participates in the weekly Senior Management Team meetings to provide advice on policy matters related to the support of the UN Resident Coordinator (RC) system and offices. • Identifies potential management reviews of high sensitivity and complexity. Defines problems to be addressed in management reviews; directs the work of review teams through all stages. • Takes the lead in securing the required resources for UNDCO from United Nations administration resources, trust funds and grant programmes. • Maintains a set of sound policies, procedures, standards and tools that are consistent with UN policy and practice in order to ensure proper management of the UNDCO Office of the ASG. • Assumes the lead role in monitoring and supporting the execution of UNDCO strategies to achieve maximum impact. • Takes the lead to develop, implement and evaluate assigned programmes/projects, etc.; directs subordinates in programme/project development, implementation, monitoring and assessment; directs review of relevant documents and reports; identifies priorities, problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and initiates follow-up actions. • Ensures implementation of gender mainstreaming guidelines by assessing the implications for men and women of any planned action, including legislation, policies or programmes, in all areas and at all levels. • Directs research and programme evaluation and presents information gathered from diverse sources. • Coordinates policy development; reviews the assessments of issues and trends, preparation of evaluations or research activities and studies, • Supervises preparation of various written outputs, e.g. background papers, analysis, substantial sections of reports and studies, inputs to publications, etc. • Directs substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc. • Manages outreach activities; designs and conducts training workshops, seminars, etc., makes presentations on assigned topics/activities. • Leads field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc. • Serves as an effective spokesperson and establishes collaboration and partnerships with key officials at all levels inside and outside the organization. • Ensures effective utilization, supervision and development of staff; guides, evaluates and mentors staff. • Performs other related duties, as required.

Competencies

•Professionalism: Ability to provide specialized advice in a broad range of human resources management, financial, administrative areas to the Head of Department/Office and managers. Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports or rational with respect to key administrative decisions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

•Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Education

Advanced university degree (Master's degree or equivalent) in business or public administration, management, economics or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in development cooperation, public administration, international relations or related area is required. A minimum of three years of experience providing substantive support to senior officials in an international organization is required. Experience with organizational reform or change management is desirable. Experience in managing a large multicultural team at country, regional and global levels is desirable. Experience in the United Nations system or a comparable international organization is desirable. Experience in policy formulation in a development cooperation context is desirable. Experience with inter-agency or interorganizational collaboration in the development sector is desirable Field experience in development cooperation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official UN language is an advantage.

How to apply: https://unjobs.org/vacancies/1616443534145

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