Common Services Coordinator (Consulate General of Canada)

Salary: VND 436,189,946 per annum and benefits
Contract Type: Indeterminate (Full-time)
Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in Vietnam.
Job Function: Administrative
Classification: LE-A3
Location: Consulate General of Canada in Ho Chi Minh City
Number of Vacancies: 1
Closing date for application: 21 August, 2022 at 23:59 UTC/GMT +7:00

I. Summary of Duties:

This is the senior administrative support position of the Common Services Program. Under the direction of the Consul, the position provides coordination and administrative services in support of the Common Services Program. Duties include: event coordination, fleet coordination including managing a pool of drivers, protocol and customs work with local authorities, material management, procurement and contracting, assisting with emergency management and security related tasks, and other administrative support as required.

II. Area of Selection:

This position is open to all applicants eligible to legally work in Vietnam, who meet the essential qualifications and conditions of employment, and whose applications are received by the closing date and time.

Please note that the Consulate General of Canada in Ho Chi Minh City does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

III. ESSENTIAL QUALIFICATIONS

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process.

3.1 Education:

Candidates will be required to provide proof of the completion of their education.

Bachelor’s or equivalent degree from a recognized university.

3.2 Language:

Fluency in English and Vietnamese, both written and spoken.

3.3 Experience:

A minimum of 3 years of employment experience in an office environment and providing administrative support.
A minimum of 1 year of employment experience in one of these areas: logistics or event coordination or working closely with local government within the last 5 years.
Experience in dealing with internal and external clients.

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HOW TO APPLY

You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-MANIL@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

Any interested party who meets the screening requirements is encouraged to apply. The application closing date is August 21, 2022 at 23:59 (GMT+7).