Communications Coordinator (CC)

Duty Station: Ho Chi Minh City, Vietnam

Status: Full-time. Permanent. Native English speaker preferred.

Application due: 09 April 2021

Starting date: As soon as possible

Summary

The Communications Coordinator (CC) is based in HCMC, Vietnam, and reports directly to the Communications Manager (CM). The CC is responsible for all English editing and proofreading at AIP Foundation. In collaboration with program staff across different offices in Asia, the CC is responsible for coordinating the global communications activities for all AIP Foundation programs in Cambodia, China, Thailand, Vietnam, Myanmar, India, and the Philippines. Under the direction of the CM, the Communications Coordinator works in tandem with AIP Foundation’s Graphic Designer to create content that nurtures a positive public perception of AIP Foundation, and will be responsible for support in producing the organization’s Annual Report. Other daily responsibilities include but are not limited to: writing press releases and news on our programs, managing Global social media, overseeing media relations, managing the AIP Foundation Website.

Appraisals

This role will be appraised by the Communications Manager.

Responsibilities

Responsibilities Description
Writing & Editing
  • Write and produce news items and press releases to ensure effective promotion of the organization’s image and work
  • Create content for AIP Foundation’s website and social media accounts (Facebook, Twitter, Linkedin, Instagram)
  • Assist program team and Executive Team, including CEO, with creating presentations and writing speeches for local and international conferences
  • Proofreading English-language content written by other staff at AIP Foundation
Social Media 
  • Regularly update all platforms (with recent news, activities, relevant issues, interesting facts, and publications)
  • Monitor partners, sponsors, and other road safety stakeholder activities and share/like their post where relevant
  • Assist in the development of online campaigns
Fundraising on Global Channels
  • Research opportunities and eligibility for social media fundraising and/or online campaigns
  • Develop, implement and manage online campaigns that align with AIP Foundation’s mission
  • Develop digital deliverables to complement online campaigns
AIP Foundation website
  • Manage AIP Foundation Website
  • Update news page on program or relevant activities as they occur
  • Check and edit content regularly for relevance and accuracy to ensure that content cover all AIP Foundation results, activities and plans
  • Upload all resources (press releases, reports, brochures, newsletters, annual reports, presentation, campaign materials) as they become available
  • Alert Web Developer immediately if any problem arise
Media Relations
  • Coordinate with program staffs on content and timelines
  • Update international media network database
  • Maintain international media archives
  • Upload final version of press releases and news items to website; create shortened news item on website for press releases
Google AdWords Express & Analytics
  • Explore Google Ad Grants' online services for nonprofits
  • Design ads to help create awareness, donations, and sponsors
  • Regularly assess and update Ads
  • Find and research words that are relevant to our work and what is most commonly searched
  • Utilize Google Analytics to monitor pages, visits, click through rate, and audience etc. for monthly reports
Production of AIP Foundation Annual Report
  • Assist with developing concept and content for AIP Foundation Annual report – start by September
  • Collect the information from all departments (Program, Development, M&E, Protec, and Finance staff across country officers)
  • Draft report content e.g. letter from the president, country pages, list of conferences and report papers, finances, staff list, sponsors, sustainability, and donation information etc.
  • Coordinate approvals from Program and Finance staff and proofreading among office native speakers; coordinate approvals by BOM
  • Print and publish the approved report through the newsletter, website, and social media.
Communications Materials Development  
  • Coordinate creation, production, and dissemination of AIP Foundation’s global publications and communications materials
  • Point person for global video and multimedia project development
  • Work with the graphic designer and program teams of all countries to create program infographics, posters, and other program materials
  • Oversee the maintenance of the library and branding guidelines.
  • Provide support on correspondence, presentations, speeches, and events for management, as needed
  • Work with Development and Program teams on suitable communication practices to support projects and campaigns
  • Provide feedback and comments, if required to teams on the development of communication products at country level
  • Coordinate with program teams across different offices to create photo and video projects; maintain photo and video archives
  • Manage to compile AIP Foundation’s monthly global newsletter
  • Ensure articles are evidence-based, provide additional information, and tell an interesting story
  • Follow the process timeline and approvals for newsletters to be sent within the first week of the month
  • Email new email contacts to subscribe to newsletter based on monthly contacts updates received from Development
  • Upload the newsletters to the website and share on all social media platforms
  • Write content for brochures, flyers, infographics, posters, and other communication materials
  • Provide support on correspondence, presentations, speeches, and events for management, as needed
  • Provide feedback and comments, if required to teams on the development of communication products at country level
  • Respond to journalist requests and any other inquiries and requests sent to info@aipf-vietnam.org
  • Provide writing and editing support for communications materials, as needed
  • Assist with global video and design projects as needed
Other
  • Attend networking and advocacy events, attend program events as requested
  • Proofread and edit other materials, as needed
  • Support Programs and Development to apply for awards and other opportunities
  • Compile monthly communications report to be included Board of Management’s monthly report
  • Special Projects including, but not limited to: AIP Foundation internal communications projects, coordinating staff retreats,
  • Support Programs team for special events, as required
  • Provide English editing support for correspondence with donor

Qualifications and Requirements

  • Native English speaker preferred, or equivalent language experience
  • Bachelor’s Degree in Marketing, Communications, Public Relations or relevant field
  • 2+ years of experience in communications, including the writing of press releases, case studies and newsletters
  • Experience with branding and the effective production of printed and online materials
  • Familiarity with Mac operating systems, Graphic design software, and managing websites
  • Excellent interpersonal, communication and presentation skills and the ability to work effectively in a team
  • Exceptional verbal and written communication skills in English; including demonstrated ability to tailor communications to be effective for a range of audiences and purposes;
  • Ability to analyze information, evaluate options and work strategically;
  • Experience with branding and the effective production of printed and online materials
  • Experience working at an NGO and/or interest in road safety, public health, child health, or international development is a plus

Contact and Deadline 

The position will be hired locally. Native English speaker preferred.

Applications are due 09 April 2021. However, please note that due to the urgency to fill the position, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

Please submit a one-page cover letter, maximum three-page CV, and three references with current email address and telephone number to our email: jobsvietnam@aipf-vietnam.org

All applications will be carefully vetted, including working history and background checks.

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c) (3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use and safety products. Our pillared strategy includes access to safe equipment, public awareness campaigns, school-based and targeted population campaigns, technical assistance particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation.

Currently, AIP Foundation has approximately 50 staff with offices in Ho Chi Minh City and Hanoi in Vietnam, Phnom Penh in Cambodia, Bangkok in Thailand and Chengdu in China. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visithttp://aip-foundation.org/

Job Details
Organisation Name:
AIP Foundation
Location:
Ho Chi Minh
Application Deadline:
Fri, 2021-04-09

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