Community Programs Manager (IRD)

Job Description

BACKGROUND:

In collaboration with the National TB Control Program (NTP),  IRD VN and FIT are helping to build a comprehensive Search-Treat-Prevent TB program across five cities in Viet Nam (Ha Noi, Ho Chi Minh City, Hue, Long An, and Ba Ria-Vung Tau) and several island and remote communities.  In the short term, we are aiming to 1) increase TB detection and treatment in key populations, such as household contacts, children, and people visiting private healthcare providers; 2) provide social support and adherence monitoring options to improve TB treatment outcomes; and 3) scale up TB infection screening and treatment services.  We hope these efforts will lead to declines in Viet Nam’s TB burden over the medium and long term.

JOB RESPONSIBILITIES:

Project Management

• In collaboration with the program team determine and define project scope and objectives of the grant(s) related to TB;
• With input from the directors and other program managers, develop plan for resource needs to reach objectives and manage resources in an effective and efficient manner;
• Oversee the development of guidelines and Standard Operating Procedures as required for program activities;
• Communicate with directors and program teams to determine procurement needs and assist with procurement of supplies for the project;
• Work with the program and accounting team to prepare budget based on scope of work and resource requirements and track project costs in order to meet budget;
• Develop and manage a detailed project schedule and work plan;
• Ensure timely and accurate data collection, entry and analysis;
• Participate in project progress monitoring, identification of areas for improvement and propose adjustments as needed;
• Perform field visits for quality control of adherence to project guidelines and SOPs;
• Complete monthly narrative reporting requirements;

Grants Management

• Assemble lists of deliverables for all IRD VN grants;
• Track monthly progress to deliverables, operational targets and burn-rate for all grants;
• Conduct all environmental compliance monitoring for the organization;
• Conduct monitoring field visits;
• Work with other program managers and the F&A director to create projections for monthly cash requirements by project;
• Provide regular status update to supervisors and ensure effective, timely responses to key external stakeholder inquiries;
• Attend periodic meetings to report project progress;
• Facilitate and accompany, if possible, project site visits by external parties;

QUALIFICATIONS:

• Bachelor’s degree in a field related in medicine, pharmacy, public health, social development, science and related fields.
• Master’s degree preferred
• Fluent in Vietnamese and English
• Minimum 5 years of relevant work experience required
• Minimum 2 years of direct project management experience required
• Experience in US Government grants and regulatory compliance strongly preferred
• Health-related work experience is preferred
• Self-motivated, independent working style
• Open and direct communicator and supporting collaborator
• Detail oriented and accountable for high-quality deliverables

APPLICATIONS SHOULD INCLUDE:

• A cover letter
• A detailed Curriculum Vitae
• At least two employment references (Name, Phone Number, Email Address)
• All applicants are requested to highlight their experience managing and motivating teams of people either in their CV, and cover letter.

SUBMIT AN APPLICATION:

• By e-mail to hr@ird.vn
• Subject: ‘Application for Community Programs Manager in HN/HCM’
• No later than 31 March 2024

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