Component Manager on Survey & Clearance

Background

As a result of many years of war, the land and people of Vietnam are severely affected by landmines and unexploded ordnance (hereinafter called Explosive Remnants of War or ERW). According to the results of the project named “Vietnam National Explosive Remnants of War Contamination Surveying and Mapping” from 2010-2014, all 63/63 provinces/cities across the country are contaminated with landmines, unexploded ordnance left after the war, with a total of 9,116 out of 11,134 communes (wards or townships) contaminated. According to the Government of Vietnam, the total area of contamination is 6.13 million ha, accounting for 18.82% of the country’s area. More than 60,000 people have either been killed or injured by ERW since the end of the war.

In recent years, the Vietnamese Government has paid special attention to perfecting management and coordination system, funding and providing guidelines for the effective implementation of mine action operations. Substantial amounts of funds are spent each year on ERW clearance in order to release and recover land for cultivation, ensure safe livelihood activities, as well as provision of emergency treatment to ERW victims and support to their reintegration into communities and educating these communities about the risk to further reduce accidents and prevent casualties.

In this regard, Quang Binh and Binh Dinh, provinces are considered a priority given the anticipated high-level of contamination and number of victims and limited amount of similar interventions in the past. Large amounts of bombs and other types of munitions were dropped on Binh Dinh and Quang Binh provinces during the war. The two provinces also witnessed fierce engagement of the ground forces of the two sides and massive bombing by the US Air force. According to statistics, from 7th Feb 1965 to 30th April 1968, Quang Binh Province suffered from 37,258 bombing missions with about 29 types of general purpose bombs, 13 types of cluster bombs in addition to tens of types of small arms, artillery shells, and rockets. Some small communes, such as Quang Thuan of Quang Trach District, with an area of about only 2 square kilometers, suffered from about 1,500 bombing missions with over 5,000 bombs of different types. According to statistics of the National ERW Survey, the area of ERW contamination in Quang Binh is 224.934 ha (accounting for 27,93% land of the province) Binh Dinh is 246.843 (accounting for 40% land of the province). On average, dozens of ERW related accidents happen each year across the two provinces. The majority of victims are the main laborers and children. The statistics shows that Quang Binh has had nearly 6,000 people killed and injured by ERW. As for Binh Dinh Province, about 3,000 people have been killed and injured by ERW.

ERW presence has a negative impact on all aspects of the social life. It slows down progress and increases the cost of construction of technical infrastructure; hinders people from cultivating on the land due to the fear for being harmed by ERW. As a result, in some areas, the land has become more and more deteriorated while containing in itself the potential risks to the safety of the people. It remains a burden to the people’s psychology, economy and society in the contaminated areas. The removal of ERW remains the most effective solution as it detects, remove and destroy the roots of the impacts caused by ERW in the local provinces.

In order to support the ERW removal effort in Vietnam, the Korea-Vietnam Mine Action Project (KV-MAP) was developed and founded on the close collaboration between the Government of the Republic of Korea and the Government of the Socialist Republic of Vietnam. In 2016, the Prime Minister approved the Project with the Ministry of National Defence as Executing Agency and Vietnam National Mine Action Center as the Project Owner. The main purpose of the Project is to strengthen the capacity of the Vietnam Mine Action Centre (VNMAC) and other responsible parties to remove ERW in Quang Binh and Binh Dinh provinces.

Given UNDP’s global and local technical expertise in mine action in various countries around the world, including in the region (Lao, Cambodia and Turkey), long standing experience in managing large projects in Vietnam, strong governance/administration expertise, and supports towards sustainable development, UNDP Vietnam has been entrusted by KOICA to provide project management and technical support to this important project.

In this context, the Component Manager on Survey and Clearance is desired to be responsible for the management and implementation of the survey and clearance component. The incumbent will work in close collaboration with KOICA/UNDP Project Manager, Vietnamese Head of Survey and Clearance Division, the Chief Technical Advisor, International Information Management, Planning and Reporting Technical Advisor.

 

Duties and Responsibilities

Within the delegated authority, the Component Manager is responsible for planning, management and implementation of the Component on Survey and Clearance. More specifically:

1. prepare and update quarterly and annual component work plans in the Survey/Clearance Division, and submit these to the KOICA/UNDP Project Manager for consolidation;
2. ensure that all agreements with Responsible Partners (Quang Binh and Binh Dinh Provinces) are prepared, negotiated and agreed upon;
3. draft TORs for key inputs (i.e. personnel, sub-contracts, training, procurement), submits these to the KOICA/UNDP Project Manager for consolidation, and administers the mobilization of such inputs;
4. with respect to external project responsible partners in Survey and Clearance:

  • ensure that these responsible partners mobilize and deliver the inputs in accordance with their letters of agreement or contracts, and
  • provide overall supervision and/or coordination of their work to ensure the production, quality and timeliness of the expected outputs;

5. assume direct responsibility for managing the component budget for Survey and Clearance by ensuring that:

  • Funds are made available when needed, and are disbursed properly,
  • Expenditures are in accordance with the component document and/or existing component work plan,
  • Accounting records and supporting documents are kept,
  • Required financial reports are prepared,
  • Financial operations are transparent and financial procedures/regulations for DIM projects are properly applied; and
  • S/he is ready to stand up to audits at any time;

6. assume direct responsibility for managing the physical resources (e.g. vehicles, office equipment, furniture, stationary…) provided to the project by KOICA;
7. draft component progress reports of various types (e.g. quarterly report, annual report, and the Final Project Report) for Survey/Clearance area as scheduled, and organizes review meetings and evaluation missions in the coordination with KOICA/UNDP Project Manager
8. discuss regularly to and keeps the KOICA/UNDP Project Manager up-to-date on Component progress, implementing issues, emerging risks/problems as well as suggests to him/her necessary remedial actions.

The key results have an impact on the success of UNDP interventions in the particular area of Mine Action survey and clearance and the strengthened capacity in administration of the relevant Government Ministries and Agencies in the area.

 

The key expected results include:

  • Proper survey/clearance component work-plans, TORs, quality assurance and M&E mechanism
  • Effective oversight and support to the implementing partners to ensure quality and effective implementation of the survey/clearance packages assigned to them;
  • Proper mechanism for M&E and reporting;
  • Regular update and reports on progress of survey/clearance component’s activities and results (including visible photos and infographics);
  • Smooth administrative support provided to the component’s counterparts and provinces;
  • Contribution to the resource mobilization, policy dialogues, and documentation of lesson leant.

Competencies
Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy
– Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis
– Assesses project performance to identify success factors and incorporates best practices into project work
– Researches linkages across programme activities to identify critical points of integration
– Monitors specific stages of projects/programme implementation

Building Strategic Partnerships
Levle 1.2: Maintaining a network of contacts
– Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
– Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products
– Generates new ideas and proposes new, more effective ways of doing things

Resource Mobilization (Field Duty Stations)
Level 1.2: Providing inputs to resource mobilization strategies
– Analyzes information/databases on potential and actual donors

Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis
– Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things

Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline
– Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
– Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
– Strives to keep job knowledge up-to-date through self-directed study and other means of learning
– Demonstrates good knowledge of information technology and applies it in work assignments

Client Orientation
Level 1.2: Establishing effective client relationships
– Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
– Organizes and prioritizes work schedule to meet client needs and deadlines

Core Competencies:
– Demonstrating/safeguarding ethics and integrity
– Demonstrate corporate knowledge and sound judgment
– Self-development, initiative-taking
– Acting as a team player and facilitating team work
– Facilitating and encouraging open communication in the team, communicating effectively
– Creating synergies through self-control
– Managing conflict
– Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
– Informed and transparent decision making

Required Skills and Experience

Education: Master degree on law, public governance, administrative reform or equivalent.

Experience:

  • General knowledge of substantive matters that are addressed by the project. Past working experience in the UXO area, in particular survey and clearance, is an advantage.
  • Extensive knowledge and experience in project management.
  • Knowledge of gender and practical experience of gender mainstreaming in the activities
  • Good inter-personal and team building skills.
  • Familiarity with technical assistance projects and UNDP programme in Viet Nam is an asset.

Language Requirements: Fluency in English and national language of the duty station.

 

Disclaimer
Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Deadline for application: 18/10/2020 (Midnight New York, USA)

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