Consultancy for Review of Strategic Plan 2016 – 2010 and Formulation of Strategic Plan 20121 – 2025 (Mekong Institute)

CONSULTANT, REVIEW OF STRATEGIC PLAN 2016-2020
AND FORMULATION OF STRATEGIC PLAN 2021-2025

MEKONG INSTITUTE

Mekong Institute (MI) is an intergovernmental organization serving the Greater Mekong Subregion (GMS) countries, namely Cambodia, P.R. China (Yunnan Province and Guangxi Zhuang Autonomous Region), Lao PDR, Myanmar, Thailand and Vietnam. MI aims to foster regional cooperation and connectivity by working with local government authorities, development partners, and local organizations to deliver standardized and customized learning programs, workshops, seminars, policy dialogues and consultations as well as research and development projects. MI works across three thematic areas, namely Agricultural Development and Commercialization, Trade and Investment Facilitation, and Innovation and Technological Connectivity.

PURPOSE OF THE CONSULTANCY

MI is currently in the 4th year of implementation of its Strategic Plan 2016-2020. Hence, it is essential to review the existing strategic plan and to formulate the next strategic plan for 2021-2025. To do so, MI intends to hire consultant(s) who will render the required services as per the following phases and objectives:

1. Phase 1: Review of Strategic Plan 2016-2020

Main Objective 1: To review the contents of Strategic Plan 2016-2020 and recommend possible changes/adjustments in the new Strategic Plan 2021-
2025, based on desk research and consultation with all relevant stakeholders of MI.

2. Phase 2: Formulation of Strategic Plan 2021-2025

Main Objective 2: To formulate MI Strategic Plan 2021-2025, based on desk research and consultation with all relevant stakeholders of MI.

MAJOR DELIVERABLES OF THE CONSULTANCY

1. Phase 1: Review of Strategic Plan 2016-2020

Inception report (consisting findings of desk research/literature review, selection of methodologies, required data collection tools and detailed workplan) on review of strategic plan 2016-2020;
raft report on review of strategic plan 2016-2020; (reporting format and required contents will be agreed jointly, prior to commencing the assignment)
Final report on the review of strategic plan 2016-2020;
Raw data, audio recordings and transcripts of the recordings of survey/interviews.

2. Phase 2: Formulation of Strategic Plan 2021-2025

Draft strategic plan 2021-2025 (25-35 pages);
Final strategic plan 2021-2025;
Theory of Change/Results Framework/Results Chain (as appropriate) for Organization and Program Departments based on the new strategic plan;
Monitoring, Evaluation and Learning Framework for the new strategic plan;
Organizational Structure required for the implementation of the new strategic plan;
Risk Analysis Framework for the new strategic plan.

NB: All data and reports need to be submitted in English (both hard copy and electronic copy, as applicable).

ELIGIBILITY AND SELECTION CRITERIA

MI will consider the following aspects in selecting the consultant(s) for this assignment:
Significant experience of consultancy works on organizational strategic planning and development;
Significant experience in conducting review/evaluation for both programs and organizational strategies;
Significant experience in developing organizational MEL System and formulation of Theory of Change/Results Framework/Results Chain;
Significant experience of working in the Greater Mekong Sub-region (GMS) and in-depth knowledge and understanding of emerging trends and issues in the GMS related to the focus areas of MI;
Excellent level of English proficiency (both written and spoken);
Excellent reporting and communication skills.

BID SUBMISSION

Consultants are expected to submit their expressions of interest, which should include:

Cover Letter (maximum two pages);
Technical Proposal (maximum five pages) which should include:
- Understanding of the assignment;
- Review of literature on methodology and execution process for organizational strategic plan review;
- Detailed workplan (breakdown of each step of the assignment);
- Reporting outline for review of MI strategic plan 2016-2020, which includes section, sub-sections, contents as well as data analysis and findings presentation technique under the respective sections;
- Evidence of relevant experience of the consultant(s);
- Evidence of appropriate legal affiliation/entity;
Profiles/Resumes of the personnel/experts to be involved in the assignment;
Financial Proposal (maximum one page) detailing the breakdown of cost estimates for services rendered. This should include, but not limited to, human resources cost, accommodation and living costs, transport cost, stationeries, and supplies needed for data collection and reporting.