Consultant for climate change proposal writing (WVV)

Terms of Reference

Consultancy project: Consultant for climate change proposal writing
Name and title of WV staff with operational responsibility over Consultancy: Grants Acquisition and Compliance Manager
Period of Consultancy: 15 working days
Start date: 24 July, 2023

Background and context

World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision helps all who are in need, regardless of their religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. World Vision International in Vietnam (WVI Vietnam) has been funded from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVI Vietnam consists of sponsorship program funding (70%) and private non-sponsorship (PNS)/grants (30%). WVI Vietnam employs about 430 staff, of which 99% are Vietnamese nationals.

WVI Vietnam is operating in 4 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang, and Hai Phong), Central (Thanh Hoa, Quang Tri and Da Nang) and South (Quang Nam, Quang Ngai, Dak Nong, Binh Thuan, and Ho Chi Minh). WVI Vietnam’s Area Program (AP) usually focuses within one administrative district of a province which is populated by ethnic minority people with high rates of poverty. A uniqueness of WVI Vietnam’s Development Program Approach is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVI Vietnam is also implementing different special and grant projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Increasing climate change resilience of communities has become a strategic priority for WVI Vietnam in the new strategy cycle from 2023 to 2027. To ensure funding for this priority, WVI Vietnam is pursuing multiple institutional grants in the climate change sector.

Consultancy objective

The primary objective of this consultancy is to support WVI Vietnam to prepare a successful proposal submission. The consultant is expected to write a high-quality technical proposal responding to questions in the donor-required proposal template on climate change, nature conservation, and sustainable livelihoods for coastal communities in Vietnam in collaboration with WVI Vietnam’s proposal team.

Scope of work

WVI Vietnam would like to retain the services of the consultant to support the proposal process between July 24 and August 30 2023. The consultant will be expected to undertake the tasks (described below), though this list may not be exhaustive. WVI Vietnam reserves the right to request additional tasks and deliverables from the consultant to ensure that a complete proposal is submitted to the donor before the indicated deadline of September 8 2023. WVI Vietnam will compensate the consultant based on actual days worked but not exceed US $5000 (gross).

Tasks

The consultant will undertake the following tasks:

Facilitate discussions with WVI Vietnam proposal team to develop the overall submission strategy
Draft high quality technical proposal narrative in English that responds to questions in the donor-required template with inputs from WVI Vietnam’s proposal team
Share relevant documents, information, and insights that could further strategically position WVI Vietnam for a successful proposal
Discuss in a timely manner with the proposal team to obtain information to improve the quality of the proposal
Revise proposal drafts in response to feedback and comments from the proposal team’s and proposal reviewers (there will be tentatively three rounds of review)
Finalize the proposal narrative in response to the proposal team’s feedback
Any other tasks relevant to the proposal development process, as requested by WVI Vietnam

WVI Vietnam together with its Support Office will be responsible for the submission of the application form in full, as well as including all necessary supporting documents. WVI Vietnam will provide necessary support to the consultant – including relevant documents, information, data, contacts, and other details as needed. WVI Vietnam will review the consultant’s deliverables and outputs and provide feedback for improvement and to ensure alignment with WVI Vietnam’s vision, expectations, and systems.

Key milestones and timeline

First draft of the technical proposal: July 28, 2023
Second draft of the technical proposal: August 4, 2023
Semi-final technical proposal: August 21, 2023
Final technical proposal: August 30, 2023

Logistics

The consultant is expected to work from home, although occasional visits to the WVI Vietnam office are also expected. The consultant will be provided with a workspace and internet access while at the WVI Vietnam office. The consultant is expected to be responsive to the WVI Vietnam and communicate with the WVI Vietnam team on a regular basis to provide progress updates, indicate challenges and potential bottlenecks, and inform of any changes in availability during the period of consultancy. The consultant will report directly to Dam Thu Hang, the Grants Acquisition and Compliance Manager at WVI Vietnam. The consultant is expected to work with and support all WVI Vietnam staff members of the proposal team.

Essential Qualifications and Experience

The ideal consultant should possess the following qualifications and expertise either through academic background or practice experience:

Minimum academic education: Master’s degree in development economics, social sciences, earth sciences, or related field.
Proposal writing and analytical skills: The consultant should have proven proposal writing skills and demonstrated success with grant acquisition from public institutional donors as well as strong analytical abilities. He or she should have at least 5 years of experience and demonstrated success in proposal development for public donors such as EU, BMZ, Irish Aid, etc.
Sectoral expertise: The consultant should have an in-depth understanding and technical knowledge about climate change, sustainable livelihoods and coastal livelihoods issues in Vietnam;
Communication skills: The consultant should possess highly developed communication skills, with fluency in both written and spoken English.

Preferable Qualifications

Knowledge of conservation: Familiarity with nature conservation will be a plus. It is agreed that the Grants Acquisition and Compliance Manager prior to the end of this consultancy assignment will conduct a performance review covering the fulfilment of this TOR.

How to apply

Interested consultants are invited to send your application package to the email address: WVV_Recruitment@wvi.org with the Email subject: "Consultant_Proposal Writer_Your Name"

People and Culture Department - World Vision International in Vietnam
Add: 9th floor, Mercury Building, 444 Hoang Hoa Tham Street, Tay Ho District, Hanoi
Tel : 84-24-39439920

We give equal opportunity to every candidate, regardless of religion, race and gender.