Corporate Services Officer

VNM - Corporate Services Officer - HR, A2 (L) The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. Job Category : Foreign and Commonwealth Office (Operations and Corporate Services) Job Subcategory : HR, Corporate Services Support Job Description (Roles and Responsibilities) Main purpose of job: To implement human resources policy for the British Embassy and British Consulate General in Vietnam. To coordinate and promote learning and development for the whole Network. To provide support to the Deputy Head of Mission. Roles and responsibilities / what will the jobholder be expected to achieve?: Recruitment and Induction: 25%

Partner with Hub to support recruitment process for Hanoi Embassy and Ho Chi Minh Consulate General including arranging interview panels, arranging logistics for interviews and guiding the successful candidates to complete HR and security procedures; handling their HR enquiries;
Draw up and monitor induction plans for newly recruited local staff and newly arrived UK based staff in coordination with the line managers;

Learning and Development (L&D): 25%

Conduct learning needs analysis to develop L&D strategy and plan;
Work closely with Regional L&D Team to promote learning culture at post by using blended learning activities and organize training courses, internal knowledge learning sharing sessions and the All staff L&D Day;
Monitor Vietnam network training budget;
Arrange Vietnamese language training for UK based staff;
Provide secretarial support to L&D Committee;

HR Admin functions: 25%

Guide staff on appraisal guidance and processes;
Ensure appraisals are conducted timely;
Provide secretarial support to Appraisal Committee;
Manage labour contracts including issuing, extending, renewing and terminating;
Manage local staff personal information including paper filing, working closely with Regional HR Hub on updating HR database on the system, guide staff updating Activity Recording;
Update the Organogram and Who We Are booklet;
Complete local regulations on labour registration with local government agencies;
Play a role in Welfare and Leader Support teams during Crisis.
Follow up actions on Staff Survey results;
Take activities to promote FCO Values at Post.

Support Deputy Head of Mission (DHM): 25%

Schedule meetings and appointments and ensure the DHM's diary is kept up-to-date and accurate;
Monitor the DHM’s travel and entertainment budget;
Support DHM on Crisis Plan and other tasks upon requests;
Secretarial support to Joint Board Management Meetings;
Some support to the ambassador when his PA is on leave.

Essential qualifications, skills and experience

Strong interpersonal and communication skills, particularly writing skills;
Strong in learning and development for self and others;
Ability to work on own initiatives;
Flexibility, personal resilience and capable of solving problems.
Ability to work with minimum supervision.
Well organised;
Good IT skills and excellent English.

Desirable qualifications, skills and experience

Experience on human resource particularly Training.

Required competencies Seeing the Big Picture, Changing and Improving, Collaborating and Partnering, Building Capability for All, Managing a Quality Service, Delivering at Pace Application deadline: 8 August 2019 Grade: A2 (L) Type of Position: Fixed Term Working hours per week: 35 Duration of Post: 12 months Region: Asia Pacific Country/Territory: Vietnam Location (City): Hanoi Type of Post: British Embassy Number of vacancies: 1 Starting monthly salary (VND): 23,891,310 Start Date: 23 September 2019 Other benefits and conditions of employment The British Embassy is committed to being a learning and development organisation and encourages all staff to pursue continued learning and development in the workplace. We offer a supportive and friendly working environment where staff work to the values of: integrity, honesty, objectivity and impartiality. Everyone is encouraged to take responsibility, be innovative and work together. The British Embassy offers a competitive remuneration package including salary, leave entitlement, flexible working patterns, medical package for staff and dependants, and opportunities for learning and development. Employment offers are subject to the successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Hanoi is subject to Terms and Conditions of Service according to local employment law. Additional information All applications must be received before 23:55 on the day of the deadline indicated above. Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above. The successful candidate should be able to start as soon as possible subject to successful clearance of pre-employment/security checks. APPLY

Tags: British Embassy Hanoi