Event & Administrative Intern

ABOUT BRITISH CHAMBER OF COMMERCE VIETNAM (BRITCHAM VIETNAM)

Britcham Vietnam represents British businesses in Vietnam and promotes value added links between its members as well as with its external stakeholders, which include the British community in Vietnam, the British government, the local community, other businesses in Vietnam and the Vietnamese government.

Position Title:               Event & Administrative Intern

Line of Report:              Deputy Director, Chief Accountant, Project Leads

Duration:                      Full-time 3 months (40 hours/ week from Monday to Friday)

Start date:                    6th August 2020

__________________________________________________________________________________

JOB DESCRIPTION:

1.     Administration & Communications Support

·       Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

·       Answering, screening and forwarding incoming phone calls

·       Receiving and dispatching office correspondence (mails, packages, documents, etc.)

·       Ordering office supplies and equipment to ensure smooth running of the office

·       Maintaining office filing and storage systems

2.     Event Organisation Support

Providing logistical and administrative support to the project lead in organising Britcham Vietnam’s key events and activities, including but not limited to Fun Run, Football Tournament for Charity, business luncheons, trade missions, business seminars, workshops, product launches, webinars:

·       Serving as liaisons with vendors on event-related matters (venue, catering, transportation, printing, etc.)

·       Assisting in creating event collateral, and outreach through media and social media channels, and email blasts.

·       Helping set up and dismantle events efficiently through to completion

·       Ensuring all branded items for events arrive on time

·       Ad-hoc duties at events including, but not limited to, guest list management, showing guests to table and working with on-site service providers to make sure the event runs smoothly

 

BENEFITS

·       On-the-job training and practical experiences

·       Working with high profiles partners, governments

·       Diplomatic/business meetings and events

·       Travelling expenses within scope of work covered by Britcham Vietnam

·       Parking allowance

 

How To Apply 

Please send your CV and cover letter to Ms. Truc Doan at minh.pham@britchamvn.com with title [BRITCHAM-0920] Event & Adminstrative Intern – Fullname by 5:00 PM Monday 31st October 2020.Written tests and interviews will be held in Ho Chi Minh City.

Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position

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