Event & Administrative Intern

Position Title:               Event & Administrative Intern Line of Report:              Deputy Director, Chief Accountant, Project Leads Duration:                      Full-time 3 months (40 hours/ week from Monday to Friday) Start date:                    6^th August 2020 __________________________________________________________________________________ JOB DESCRIPTION: 1.     Administration & Communications Support ·       Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately ·       Answering, screening and forwarding incoming phone calls ·       Receiving and dispatching office correspondence (mails, packages, documents, etc.) ·       Ordering office supplies and equipment to ensure smooth running of the office ·       Maintaining office filing and storage systems 2.     Event Organisation Support Providing logistical and administrative support to the project lead in organising Britcham Vietnam’s key events and activities, including but not limited to Fun Run, Football Tournament for Charity, business luncheons, trade missions, business seminars, workshops, product launches, webinars: ·       Serving as liaisons with vendors on event-related matters (venue, catering, transportation, printing, etc.) ·       Assisting in creating event collateral, and outreach through media and social media channels, and email blasts. ·       Helping set up and dismantle events efficiently through to completion ·       Ensuring all branded items for events arrive on time ·       Ad-hoc duties at events including, but not limited to, guest list management, showing guests to table and working with on-site service providers to make sure the event runs smoothly   BENEFITS ·       On-the-job training and practical experiences ·       Working with high profiles partners, governments ·       Diplomatic/business meetings and events ·       Travelling expenses within scope of work covered by Britcham Vietnam ·       Parking allowance   How To Apply  Please send your CV and cover letter to Ms. Truc Doan at minh.pham@britchamvn.com with title [BRITCHAM-0920] Event & Adminstrative Intern - Fullname by 5:00 PM Monday 31^st October 2020.Written tests and interviews will be held in Ho Chi Minh City.