Event Management Consultant for Global Events (SNV)

SNV is a global development partner, working on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance, with a focus on the Agri-Food, Energy, and Water sectors.

UNFCCC Climate Conference 

The UN Food Systems Summit has called for unprecedented attention to food systems by ensuring that COP27 has a dedicated focus on it. With SNV new strategic focus on food systems the decision was taken by the MB to support the Food Systems Pavilion (FSP).

As part of our engagement in COP28, SNV needs support from an Event Management Consultant (EMC) on:

• Pavilion events: SNV will be involved in shaping a 5 hour block of sessions on livestock, climate and food systems in the FSP. Inputs will be required, depending on successes in the applications process, on other pavilion events.
• Operational: decisions on pavilion partnerships, expenditures, programme, and structure.

Other conference event support 

of the Event Management Consultant (EMC) 

As an EMC for SNV you will play a pivotal role in orchestrating and executing transformative events that align with the organization's vision and mission. You will be responsible for the end-to-end planning, coordination, and delivery of events, ensuring they resonate with stakeholders, drive positive change, and foster valuable partnerships. From conceptualizing event objectives to engaging with influential speakers and partners, the EMC carefully designs programs that inspire, inform, and promote collaborative action. By efficiently managing resources and logistics, you guarantee seamless event experiences for attendees and stakeholders alike. Additionally, the EMC will reflect on the impact of each event, using insights to continually enhance future engagements and reinforce the organization's position as a catalyst for global development and positive transformation.

• Event Planning. Develop the event plan outlining objectives, creating timelines positioning, content requirements and liaise closely with marketing communications colleagues to ensure a coherent and integrated marcom approach
• Program Development. Designing event programs that include keynotes, workshops, panels, and networking opportunities.
• Speakers and Partners Engagement. Working with SNV leads to organize involvement of speakers, experts, and partners who will contribute to the event's objectives.
• Liaise with the other organisers and partners and ensure that deadlines for submission of content are met. Engage with the relevant SNV technical advisors to secure input and content as required including event Run of Show.
• Connect with SNV’s marketing, communication, and public affairs team for alignment, reporting on progress, incorporation of brand guidelines and leveraging of PR/media outreach and increase events visibility and SNV brand across relevant channels.

• Registration and Attendee Management: Overseeing event registration processes and managing attendee lists, ensuring attendee briefing and smooth on-site registration.
• Event Execution: Supervising the smooth execution of the event, handling any last-minute issues, and ensuring everything runs according to plan.
• Crisis Management: Preparing contingency plans to handle unexpected situations during the event. Proactively handle any arising issues and troubleshoot any emerging problems during the event.
• Post-Event Follow-Up: Sending thank-you notes, follow-up emails, and reports to attendees, speakers, and partners.

• A relevant master or bachelor’s degree in sciences, policy or business.

• Experience in coordinating and managing events, public sector or NGO is preferred.
• A solution and results oriented approach.
• Stakeholder management experience.
• An analytical thinker able to produce high quality work products in an easy to-understand manner.
• Exceptional attention to detail and organisational skills.

• The ability to work both independently and in a team-oriented, collaborative and decentralised environment, and operate under tight deadlines.
• Solid knowledge of Microsoft Office.
• Sound, practical [digital] marketing communications experience including social media.
• Excellent written and oral communication skills in English. Previous work experience  related to the climate, food, energy and international development sector is an advantage.

• Technical experience and suitability for the scope of work
• Interview presentation
• Fee rate

• Contract Type: Consultancy
• Contract duration: from 1 September 2023 until 31 December 2023.

Selection Process 

Interested consultants should submit their cover letter (max. 1 page) and CV (max. 2 pages) via the link "I'm Interested" . The deadline for applications is 18 August 2023. Shortlisted candidates may be requested to provide professional references.

Please note the post holder may be required to be in Dubai for part of COP28 and for various meetings in advance of the conference. If this is the case SNV will provide official access badge and meet and travel and accommodation costs.

Data protection

The review and scoring are closed processes and are not open to the public. The data received shall be validated by SNV through remote and/or physical checks and processed following SNV’s General Data Protection Regulation (GDPR) framework (which complies with the European Union’s GDPR 2018), the hardcopy and electronic data you provide will be kept secure and will only be processed by SNV for procurement and project execution purposes. The data will be kept for 7 years, after which they will be destroyed by SNV. By submitting your signed self-declaration and participating in the SNV process, you agree with this data use, storage, and processing of the data provided.