Event Organizer

We are seeking to hire an Event Organizer for the Vietnam Initiative for Energy Transition Social Enterprise (VIET) at the earliest possible starting date, to strengthen the positioning of the organization as a broadly recognized think-tank for know-how and dialogue platform on energy system transformation in Vietnam.

About the Vietnam Initiative for Energy Transition

The Vietnam Initiative for Energy Transition (VIET) is an independent think tank with the mission to accelerate the Energy Transition process in Vietnam towards a low carbon economy based on renewable energy sources and energy efficiency. Our main objective is to deliver fact-based analysis on key drivers for the energy transition and provide a platform for discussions on technological, economic and policy aspects of the Vietnamese energy sector. We also focus on broader information and communication exchange towards the public and policy dialogues.

Job description:

- You will be responsible for planning, managing, and organizing sensational events in the most efficient and cost-effective way. You have at least 5 years of experience in organizing events such as product launches, science conferences, high-level meetings, business or educational seminars; and charity fundraising events.

- In this role, you will execute internal and external marketing and communications activities to support the overall branding and communications of the organization. You will collaborate to establish standards, guidelines, action plans and voice for the Think Tank through all communication.

Responsibilities:

• Communicate with the research team and/or partner to understand their wants, needs, and special requests for the event

• Plan and organize the event from concept to finish in accordance with the preference of the research team and/or partner

• Create a budget that suits the need and maintain it

• Select the most suitable location or venue; book, prepare, and arrange it for the event

• Design a layout and agenda of the event; create event guides/scripts pamphlets, and any other marketing activities to promote the event traditionally or digitally

• Invite suitable guests for the event

• Attend events to oversee activities and ensure details are handled as planned

• Address any dispute that may arise, and remain on site after the event is over to ensure proper quality

• Work with and give guidance to the researcher involved in event planning and execution

• Negotiate and contract with vendors such as photographers, florists, caterers, technical and transportation services on a variety of goods and services like security, lighting, sound equipment, displays, stages, parking, food and drink and any other essential item to ensure the success of the event

• Monitor delivery of goods and services to ensure contract terms are satisfied; adhere to legal, insurance, and health and safety regulations

• Perform other related duties as may be assigned or requested by leaders.

Benefits:

• Work in an international environment and equal opportunity with a dedicated and committed workforce;

• Learning opportunities to be trained professionally on energy transition and climate protection fields.

• Compensation: competitive monthly salary (based on direct negotiation and allocated works) and social insurance according to the regulations.

Preferred Qualifications and Skills:

• Bachelor degree in Communication, Public Relations, Brand Management or similar field with 2-5 years of relevant working experience;

• Perfect at English and Vietnamese; Strong communication skills – written and verbal is a must

• Experience or talent for organizing and working complex events in an efficient and methodical manner

• Ability to multi-task, remain calm and work under pressure in a fast-paced environment

• Attention to details and good problem-solving skills

• Positive and outgoing personality; Strong negotiation, leadership, and planning skills

• Strong interpersonal skills and ability to deal with diverse types of people

• Ability to work effectively as part of a team and also take initiatives when the need arises

How to apply:

The position is based in Hanoi. The term of the contract is 12 months full time after 01 month’s probation period, with a possible extension depending on results. The position is available immediately. The selection process is competitive. Shortlisted candidates will get opportunities to meet with the team and VIET’s leaders.

Application deadline: 10 September 2021.

Interested candidates are invited to send their applications (including a cover letter, a CV describing your relevant experience and availability to start, 1-2 writing samples and other supporting documents) to erecruit.helpdesk@vietse.vn

Detailed JD: https://bit.ly/3gq3wSu