Events and communications senior coordinator (VCF)

Job Description

Job title: Events and communications senior coordinator
Reporting to: Director of External Affairs
Department: Marketing, Communications & Events
Location: Ho Chi Minh City, Vietnam
Deadline: 08/11/2023

General Responsibility

The Events and Communications Senior Coordinator supports VCF’s public engagement, including fundraising events, handover ceremonies, partner events and other occasions.

He/she/they will be responsible for planning and executing VCF’s events and overseeing particular tasks throughout the event planning process. Moreover, he/she/they will support in creation of communication materials to enhance the VCF’s brand awareness across above-the-line and below-the-line platforms.

Main Duties

Events planning and execution (60% of the responsibilities)

Develop concept and comprehensive plans for various events, including partner meetings, press conferences, and fundraising events.
Ensure that all events align with the marketing and communication strategy of the organization.
Coordinate logistical aspects of events, including venue selection, F&B services, audiovisual setup, and other necessary arrangements.
Collaborate with other teams within the organization to ensure seamless execution.
Oversees the expenses settlement for the events
Deliver reports on the event’s outcomes and receive feedback for improvements.

Promotional materials and marketing collaterals (20% of the responsibilities)

Collaborate with internal and external resources to design and produce promotional materials for events and marketing collaterals.
Liaise with internal and external resources to produce a range of content, including photos, videos, infographics, animations, etc.

Media coordination (20% of the responsibilities)

Assist in managing various above and below-the-line platforms, including mainstream media, YouTube, Facebook, Instagram, Linkedin and Google Search Engine.
Ensure that multimedia content aligns with the organization’s messaging and branding.

Qualifications

Bachelor’s degree in Marketing, Communications, Public Relations, International Relations, or a related field.
Minimum of 3 years of experience in a related position.
Proven experience in event organization and communication roles.
Familiarity with the non-governmental and non-profit sector in Vietnam.
Excellent communication skills and negotiation ability in both Vietnamese and English.
Strong interpersonal skills with the ability to collaborate effectively with diverse teams.
Keen attention to detail and a well-organized approach to tasks.
Demonstrated ability to handle multiple tasks and prioritize effectively.
Passion for charity work, especially in empowering children and women.

VCF's inclusive environment that strongly advocates the DEI through empowers all diverse individuals to contribute their unique perspectives and fosters a positive environment in which any individual is welcomed, respected, supported, valued, and encouraged to be their full authentic selves at all times by eliminating both implicit and explicit barriers to communication and participation. Occurs when our diverse group of members feel valued and respected have equal access to opportunities and resources, and are encouraged to contribute their perspectives and talents to manage the organization.

How to apply

Candidates are required to submit their Curriculum Vitae and scanned copies of degrees to support the position’s educational requirements to thao.nong@vinacapitalfoundation.org with the title [ECSC] – Full name (Vietnamese, if any)

Application Deadline: Nov 8, 2023.
Our address: 14E21 Thao Dien Street, Thao Dien Ward, Thu Duc City, Ho Chi Minh City;
Working hours: Monday – Friday, 9 AM – 6 PM.

Note:

Due to the high volume of applications received, the recruitment team is not in a position to provide individual feedback. Therefore, only shortlisted candidates will be contacted for further testing and/or interview. If you are not contacted by the recruitment team within four weeks following your application’s submission, you can assume your application has not been retained on this occasion, and you can apply again in the future. We really appreciate your understanding.