Executive Secretary (US Consulate Ho Chi Minh City)

About

Announcement Number: HOCHIMINH-2023-24
Hiring Agency: Consulate Ho Chi Minh City
Position Title: Secretary
Open Period: 07/12/2023 - 07/25/2023
Vacancy Time Zone: GMT+7
Series/Grade: LE - 0120 8
Salary: USD $16,364 /Per Year
Work Schedule: Full-time - The work schedule for this position is: Full Time 40 hours per week, from Monday to Friday.
Promotion Potential: LE-8
Duty Location(s): Ho Chi Minh City, VM
For More Info: HR Section/ hcmcrecruitment@state.gov

Duties

The incumbent serves as the Executive Secretary to the CDC/DGHT HCMC Associate Director and Deputy Associate Director by performing secretarial and administrative support duties at the highest level, using good working knowledge of the CDC/DGHT program and all program components. The duties include but are not limited to reviewing all correspondence/documents, receiving all incoming telephone calls and meeting visitors courteously, providing translation and interpretation services, composing complex and technical correspondence; preparing and submitting travel vouchers, faxes and other reports for the Associate Director and Deputy Associate Director; the incumbent also serves as Administrative Assistant to technical staff of CDC HCMC.

Requirements

EXPERIENCE: A minimum of five (5) years’ experience in the field of secretarial/administrative management is required with at least two of the five years must be as a Secretary/Administrative Assistant to a middle or senior manager (at the Executive Level).

JOB KNOWLEDGE: Mastery of English/Vietnamese grammar, spelling, punctuation, paragraphs and sentence structure (syntax) is required. Demonstrated proficiency in typing various correspondence formats (i.e., memoranda, letters, reports, faxes), as well as standardized documents and forms is required. Thorough knowledge gained from prior work experience in providing dependable secretarial/administrative support and assistance to the executive management level is required.

EDUCATION REQUIREMENTS: Completion of a university degree in any of the following areas is required: Business, Management/Administration or Language. [please upload degree as verification of educational requirement]

Evaluations

LANGUAGE: Fluent Level Speaking/Reading/Writing of English is required; and Fluent Level Speaking/Reading/Writing of Vietnamese is required. (Please clarify level of your English and Vietnamese language skill on your application).

SKILLS AND ABILITIES: The ability to work effectively in a team environment is required. The incumbent must be able to work calmly, tactfully, and effectively under pressure and to demonstrate extreme flexibility to manage more than one activity at a time in the performance of daily administrative management duties and responsibilities. In addition, excellent communication and interpersonal skills are critical for: 1) the maintenance of productive working relationships with office personnel; 2) gaining acceptance of Agency-specific changes/decisions relative to secretarial support. Excellent interpersonal and communications skills are required to develop and maintain collaborative and effective working relationships. The incumbent is required to have: 1) the ability to follow oral instructions and to organize, prioritize and follow through on all assignments with minimal oversight; 2) strong proof reading skills; 3) a strong focus on “attention to detail”; 4) and demonstrated proficiency in word-processing, spreadsheets, databases, and other computer programs.

QUALIFICATIONS: All applicants under consideration will be required to pass medical and security certifications.

Benefits

Allowances: Unique Conditions of Work Allowance: 7% of Annual basic salary (subject to review every two years). Miscellaneous Benefits Allowance: US$1,000 per annum for FSN-09 and below, and US$3,000 per annum for FSN-10 and above.

Benefits:

Tet Bonus - one-month basic salary. Merit Based Compensation - annual salary increase based on performance.
Annual leave: 120 hours per year and the annual leave hours will increase every five years of creditable service according to local labor law. Sick leave according to local labor law
Family leave: up to 5 days and other special leave as stipulated in the local labor law
American and Vietnamese holidays up to 21 days per year
Contribution to mandatory insurances according to Vietnam's Government law and regulation including social insurance, health insurance and unemployment insurance. Supplemental Health Insurance that the U.S. Mission covers 90% of the premium for employees and each eligible family member.
Mission cash award for outstanding performance
Training opportunities abroad, in-country, on-the-job and online sources for professional career development.

For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

How to Apply

All candidates must be able to obtain and hold a Public Trust or Background Investigation clearance. To apply for this position click the “Submit Application” button. For more information on how to apply, visit the Mission internet site.