External Audit Of BIG Project

  1. Background  

1.1. General information on ADRA in Vietnam 

The Adventist Development and Relief Agency (ADRA) is a global humanitarian. ADRA deliver relief and  development assistance to individuals in more than 118 countries regardless of their ethnicity, political  affiliation, gender, or religious association. 

By partnering with local communities, organizations, and governments, ADRA are able to deliver culturally  relevant programs and build local capacity for sustainable change. 

In 1989, ADRA began operations in Vietnam with the shipment of medicines from U.S.A. through ADRA  Indochina, the former regional office based in Bangkok, Thailand. ADRA Vietnam’s office has been  located in Hanoi since 1993 and in the last three decades, the organization has implemented more than  200 projects in over 50 of provinces in Vietnam. Current ADRA is implementing projects across the  provinces of Cao Bang, Hanoi, Thai Binh, Tay Ninh and its major areas of involvement are divided into  the following core portfolios:  

Community and grassroots development and Good governance 

Livelihoods improvement  

Climate change adaptation and mitigation 

Disaster risk reduction and Emergency response 

Health education 

Vocational training 

1.2. General information about project 

Project name: Bao Lac Income Generation (BIG) project  

Project Objective: It is expected that the ethnic minority, woman led and mixed ability households  selected by the project will break away from the poverty cycle by receiving a loan of breeding goats  through the goat bank initiative. 5 breeding female goats will be offered to the first selected households  and within 2 years the household will return 5 breeding goats to the project bank which will lend to the  second household. It is expected, due to the gestation period and maturity age of goats, that 1 or 2 goats  will be handed over before the end of the projects 18 months. ADRA can help model the handover process  and this will continue for the second, third and following cycles until the community reaches the market  limit for goats. As this will be a project that is one and a half years long, we will do the goat purchase and  delivery and technical trainings and set up the cooperative management system with proactive  involvement of the local government and agricultural authorities from the beginning so we will have  external support from them after the year and a half. ADRA Vietnam has an ongoing agriculture and 

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climate change adaption project in the same district so will follow up on the goats as part of the overall  investment by ADRA into these communities. 

This project strategy will be elaborated in more detail in the following sections. 

Project Activity Description: 

Outcome 1: Enhance capacity on goat raising for selected households in target communities 

Output 1.1: Households in target communities selected and formed in Goat raising groups for experience  sharing 

Output 1.2: The technical training on goat husbandry provided 

Outcome 2: Promote Goat Bank Model and goat product business for selected households in  target communities  

Output 2.1: Goats delivered to selected households 

Output 2.2: Goat raising group operated, meet and share experience 

Output 2.3: Goat market studied and linked, product business initiated and project lessons learnt shared 

Project timeline: 

From April 01st 2020 to December 31st 2021.  

Total project budget: USD 100,000.00 

  1. Term of Reference for the external audit of BIG project 

2.1. As documented in the independent auditor’s report, the objective of the audit is to ensure  that: 

  1. a) Stated project objective(s) have been achieved; 
  2. b) All project income is properly sourced and identified; 
  3. c) Project income was used solely for its intended purpose; 
  4. d) The financial report of the project is fairly stated and reliable; 
  5. e) Expenditures were legitimate and correspond to adequate supporting documentation; f) Expenditures were in accordance with approved budget; 
  6. g) The intention for any deviation in the budget line items was disclosed transparently and without  reservation prior to its implementation; 
  7. h) All modifications to the approved budget are approved by the authorized individuals at ADRA  International, prior to their implementation; 
  8. i) Accounting records and documentation are at acceptable levels and are prepared in accordance  with internationally accepted accounting standards; and 
  9. j) These Financial Guidelines have been properly followed.

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2.2. Scope of work 

The scope of an audit includes an examination of all underlying records and access to information without  limitation imposed by the office being audited. Auditor shall perform procedures required to provide donors  with reasonable assurance and confirmation whether or not monies received as income to this project  were used in accordance with the intended purpose, donor agreement, and applicable policies,  procedures, and regulations. The professional service provider will audit financial statements of BIG project year from April 01st 2020 to December 31st 2021. The professional service provider is expected to  complete the following tasks: 

Audit accounting records and financial reports of the project with time frame from April 01st 2020  to December 31st 2021. This task will mainly be done at ADRA in Vietnam’s office in Hanoi in 2 days. The tentative schedule for this task is December 23rd and 24th, 2021.  

The auditing report should follow the auditing guidelines from the donor – ADRA International as  stated in Annex 1. 

Final auditing report written in English is to submit to ADRA in Vietnam by January 10th, 2022.  

2.3. Expected outcome: 

The results of the audit shall be communicated in audit’s report which shall include a description of the scope and procedures performed, significant findings and conclusion. 

The audit report must also disclose any instances of funds being misused, any costs that are questioned,  and any infraction from the agreement signed with ADRA International, or these guidelines in Annex 1. 

2.4. Auditor qualifications: 

The auditor must be a certified or chartered accountant and must be licensed to conduct the audit in  Vietnam and in accordance with the International Standards on Auditing (ISA) and standards issued by  the International Organization of Supreme Audit Institutions (INTOSAI) or similar international standards. 

III. Application for submission 

Deadline for application: December 17th, 2021 

Please provide us with your proposals (technical & financial) in soft copy to email address: tuyendung@adravietnam.org (quoting the position title in the subject line of the email). 

NOTE: 

Due to the high volume of proposals received, we will only contact auditors who are qualified and will be  invited for further interview. Thank you for your understanding.

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