Finance & Admin Assistant

Position: Finance & Admin assistant

Work place: Hanoi

Deadline: 31/10/2021

ASEAN–Australia Counter Trafficking (ASEAN-ACT) continues Australia’s long running collaboration with ASEAN and its Member States to end human trafficking in the region. The program is a ten-year investment principally working with strengthening the justice sector response to trafficking in persons, while advancing the rights of victims. The program aims to establish new partnerships with allied government agencies, civil society, and business. We engage with all 10 ASEAN Member States in some capacity and have national-level programming in Cambodia, Lao PDR, the Philippines, Thailand, and Vietnam. We are establishing programming in Indonesia, and it is currently on hold in Myanmar.

Roles and Responsibilities

1. Budget Assistance

• Reporting
• Cash Management
• Financial supports
• Follow up with vendors for outstanding invoices, translate and attach sufficient supporting documents as pẻ the Operation Manual;

• Scan all the files and submit to the FAO each month
• Assist the FAO on financial and bank matters including sending necessary supporting documents to  the bank as for bank transfer transactions as needed;

2. Administration

• Office management 
• Purchase office supplies, stationeries and propose maintenance and replacement when required
• Assist to manage assets and inventory;
• Assist the FAO to coordinate and manage staff and office insurance 

3. Logistic

• Work closely with the FAO and COuntry TEam to arrange and coordinate  logistics for program related travel including visa, airfares, accommodation and transport to provide updates of booking where required.

4. Activity support

• Assist with the arrangement of logistics that relates to training, workshops and meetings, and any other program events
•  Assist with the arrangement of logistics that relates to training, , workshops and meetings, and any other program events
• Support the Country Team with workshop materials and worship 
• Other duties as directed by the CM/OM.

Essential

• Experience with budgeting, bookkeeping, and support to operations;
• Good interpersonal, teamwork and communication skills and able to maintain good relationships with colleagues and external counterparts and stakeholders;
• Hard working, committed, willing to support other team members, excellent planning and organisational skills with demonstrated experience in assisting to organise meetings and events including arranging travel and logistics;
• Ability to work under pressure whilst ensuring accuracy and attention to detail;
• Proficiency in English and Vietnamese language; and
• Competent information technology skills.

How to apply

Interested applicants must submit:

• A curriculum vitae
• A cover letter, describing how your skills and experience are applicable to the selection criteria.
• The names and contact details of three professional referees
• Full TOR: https://bit.ly/3C3WpHV

Applicants should clearly indicate ‘Finance and Administration Assistant - Vietnam’ in your email title and submit to recruitment@aseanact.org. 

ASEAN-ACT is committed to achieving workplace diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups, People with a disability, women and ASEAN nationals are strongly encouraged to apply.

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