Finance/Admin Officer ( PSI)

EMPLOYMENT OPPORTUNITY

As per work requirement, PSI/Vietnam currently seeks a high motivated individual to serve as Finance/Admin Officer. This position will be the full-time, 2-year contract, to be based in Hanoi and will report to the PSI’s Finance Manager

Key responsibilities include but not limited to:

• Operate book-keeping in accordance with Vietnam local laws and PSI policies: review invoices and payment requests for appropriate documentation and preparation of vouchers; input of transactions into accounting system on timely and accurate basis; filing and scan accounting documents to online system;
• Work with bank to ensure proper transactions; perform bank reconciliation and prepare monthly statement of accounts.
• Entry sales invoices and perform cross check with Monitoring & Evaluation (M&E) for any discrepancy; work with sales team and M&E on monthly sales report at all level; control receivables with distributors and credit sales;
• Work with Finance Manager in handling effective internal/external audits – if any
• Serve as focal point for overall warehouse management to ensure safe, efficient and accurate operation of the warehouse functions and compliance with PSI Warehouse manual including timely flag-up supervisor for any potential problems
• Manage assets at PSI office including to monitor PSI’s portable equipment e.g. tablets, laptops. Conduct conciliation on quarterly basis.
• Assist Finance Manager in preparation of PSI’s monthly financial reports and those required by Government agencies, partners and funders.
• Ensure the professional reception to ensure tidy and well-organized reception and conference room areas, pantry/storage, etc.
• Be responsible to monitor the use of stationery and office supplies.
• Monitor office cleaning service to ensure the office maintains a professional workspace including canteen/pantry and storage.
• Support other admin tasks as appropriate and when required e.g. paperworks for  PSI’s workshops, internal events, arrangement with candidates for testing...
• Serve as focal point to work with Trade Union

Benefits:  Successful job holder shall be entitled to:

• To be a part of dynamic, results-oriented team at professional level including opportunity to leverage technical knowledge including world-class financial system.
• To be eligible for the high-class, private health and 24/7 accident insurance package for you and your core family
• To be eligible for an attractive annual vacation, holiday, sick leave as per PSI’s policy
• Competitive gross annual salary package between  US$ 8,918 - US$ 16,562  pending candidate’s qualification

Selection criteria

• Bachelor’s degree in finance /accounting or similar
• At least 2-year working experience related to accounting/finance - and in INGO community -  a plus;
• Proficiency in using computers and standard office software packages; experience in working with accounting software is preferrable;
• Good English written and verbal communication skills.
• Demonstrated ability of analytical thinking skills and result oriented.
• Can-do attitude with multiple-task ability
• Integrity and diligent at work and a good team player.

How to apply?

Interested candidates are requested to submit most updated curriculum vitae (CV) with a letter of interest as well as copies of relevant certificates/degrees through email: hr@psi.org.vn  by COB 7 April 2024