Finance and Administration Manager (Winrock International)

Job Description

Organisation Name: Winrock International
Position: Finance and Administration Manager
Location: Hanoi, Vietnam
Deadline for CV submision: December 3, 2023

Background

Winrock International is a nonprofit organization that works with people in the United States and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources. By linking local individuals and communities with new ideas and technology, Winrock is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged of the world. Winrock is recruiting a full-time Finance and Administration Manager for Winrock’s USAID/Vietnam Counter Trafficking in Persons Activity. This 5-year activity will support the government of Vietnam (GVN) strengthen national and provincial responses to identify and support victims and prevent human trafficking through survivor-centered, localized, and adaptive approaches under two immediate results (IRs): IR1: Sustainable, survivor- centered identification and services systems established and strengthened (protection); and: IR2: Creative and targeted measures to prevent under-recognized forms of trafficking among inadequately reached populations established and institutionalized (prevention).

POSITION SUMMARY:

The Finance and Administration Manager will be responsible for maintaining Winrock’s financial integrity, preparing all financial reports efficiently and in accordance with generally accepted accounting principles, local government regulations, Winrock policies and procedures, and donor requirements throughout the life of the project.

ESSENTIAL RESPONSIBILITIES

Specific responsibilities include but are not limited to:
Manage the accounting, finance and administration components of the program in country, including the various petty cash funds and field office finance, accounting and administrative activities;
Ensure consistency with Winrock standard operating procedures, policies and accounting principles.
Develop procedures for monitoring and analyzing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.
Coordinate monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
Coordinate and oversee program tendering and procurement activities in country
Ensure financial reporting is in accordance with USAID contractual requirements.
Advise project staff on financial health through the provision of regular and timely financial expenditure reports.
Review and approve all vouchers prepared by the finance officer (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project;
Review and approve field office fund request;
Oversee payroll procedures for national staff, administer payroll, and monitor employee time keeping
Develop and implement office administrative and personnel systems;
Maintain financial controls and procedures for the management of funds and sub awards/contracts.
Produce budget projections and reports for submission to USAID.
Liaise with the COP to ensure the project needs are being met in terms of accounting, contracts, human resources, IT, and operations.
Supervise project staff and consultants working on finance and administrative for the project
Monitor partner’s management of funds and cross check source documents.
Maintain financial files and support annual audits.

QUALIFICATIONS:

Education:

Bachelor’s degree in accounting, finance, or related field; MBA/Master’s Degree strongly preferred.

Work Experience:

A minimum of 5 years’ progressive financial management and grants management experience on international development projects;

Skills:

Excellent written and oral communications skills in English and Vietnamese is required;
Strong analytical and computer skills, especially with accounting software, spreadsheets, and financial analysis; and
Strong interpersonal skills.

SALARY & BENEFITS:

Competitive salary commensurate with qualifications and experience. Excellent benefits.

APPLICATIONS:

Applicants should go to the Winrock Careers page at https://grnh.se/68f507d82us and submit a current resume and cover letter referencing Vietnam CTIP Finance and Administration Manager by December 3, 2023.

Winrock would like to thank all applicants for their interest but only candidates who meet all requisite criteria and are short listed will be contacted. Applications will be considered on a rolling basis.