Finance Assistant G5

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

VACANCY DETAILS

Type of Contract : Fixed-Term Grade : GS5 Location : New Delhi, India Duration of Employment : 1 Year (Renewable, depending on availability of funds) Reporting to : HOD/Finance Officer

ORGANIZATIONAL CONTEXT

This job is for India Country Offices and report to the HOD/Finance Officer. At this level job holders are expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices.

JOB PURPOSE

To support effective delivery of finance and budget support services in order to facilitate transparent and efficient utilization of financial resources

KEY ACCOUNTABILITIES (not all-inclusive)

Assist in providing the procedural and technical (finance) support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules & regulations.
Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed .This role will also act as Petty cash cashier
Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
Creates receipts and deposits of all incoming payments including receivables from staff members .
Upload all the Invoices in Web based system (ITS -Invoice Tracking System) and processing the step by step process for payment transfers. Vendor review and clearing exercise.
Notifies payees on status of payments.
Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
Coordination with bank on any payment ,fund or other related official day to day matters
Processing the foreign currency payments for staff/counter parts official travel and compiling bank documentation in that regard
Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
Monthly recording and clearing of VAT/GST receivables and maintain related documentation
Perform duties related to the financial accounting of fixed assets, spend on fuel and spare parts (FMS) for vehicles and generators, to ensure that the databases are accurately updated.
Recording of monthly payroll of SC/SSA staff and ensuring timely payment
Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
Maintains and keep up-to-date finance and accounts files
Other related duties assigned by head of the unit.

STANDARD MINIMUM QUALIFICATIONS

Education : Completion of secondary school education. First level University degree Accounting/Finance/Business Administration or any related field is desirable. Experience: Minimum 4 years of relevant experience in finance/ accounting/budget area is required. Experience with Enterprise Resource Planning (ERP) in finance and budget modules is required. Experience of working in International NGO/organization will be an added advantage. Language: Fluency in both oral and written English is required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

TERMS AND CONDITIONS

Only candidates under serious consideration will be contacted. A written test will be used as a form of screening. In the event your candidature is retained for an interview, you will be required to provide in advance a scanned copy of the degree(s)/diploma(s)/ certificate(s) required for this position. The dates for Interview and Written test are as follows: Written test : 5 August 2020 Interview : 10 August 2020 This is a national position therefore applicants who are non-Indian nationals will not be considered. Mode of Engagement: The salary for this position is non-taxable (subject to medical and pension deduction). The incumbent will be entitled for benefits related to medical, pension, leave as per WFP policy. WFP is committed to promoting diversity and gender balance. WFP adheres to “zero tolerance policies” in the workplace. Applications for the positions are to be submitted online on the E-recruitment links as mentioned below: https://www1.wfp.org/careers/job-openings Note: Candidates are requested to create an account in the system before applying. Candidates curriculum and applications will be registered and allows them to update their profile and apply for a job through WFP careers website.

DEADLINE FOR APPLICATIONS

VACANCY CLOSING DATE : 29-July-2020

Female applicants and qualified applicants from developing countries are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

APPLY HERE

Tags: United Nations World Food Programme (WFP)