Finance Assistant (IOM)

Position Title : Finance Assistant
Duty Station : Hanoi, Vietnam
Classification : General Service Staff, G5
Type of Appointment : One- year fixed term with possibility of extension
Estimated Start Date : As soon as possible
Closing Date: 5PM, 17 September 2023
Reference Code: VN2023/HN/024 (E)

ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Chief of Mission (CoM) in Viet Nam and direct supervision of the National Resources Management Officer (NRMO); and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in Ha Noi, Viet Nam.

RESPONSIBILITIES AND ACCOUNTABILITIES

1. Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;

2. Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;

3. Extract and input data from various sources in financial or accounting systems;

4. Assist providing guidance in accounting, budget and financial related issues;

5. Assist in the preparation of the payroll by executing validity checks on monthly payroll results;

6. Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith;

7. Create new Vendor Accounts in PRISM;

8. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;

9. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;

10. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;

11. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;

12. Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards;

13. Responsible for the Petty Cash of the office; and,

14. Perform other related duties as required.

REQUIRED QUALIFICATIONS AND EXPERIENCE

High School diploma with five years of relevant experience; or,
Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience.

LANGUAGES

Fluency in English and Vietnamese is required. Other relevant languages are an advantage.

REQUIRED COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies.

VALUES

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

CORE COMPETENCIES – level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

OTHER

Appointment will be subject to certification that the candidate is medically fit for appointment.

HOW TO APPLY

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at https://vietnam.iom.int/vi

Completed applications, including IOM Personal History Form, application letter, and copies of diplomas and certificates, recommendation letters, etc. may be delivered to the IOM Mission Office in Hanoi at 304 Kim Ma, Ba Dinh dist, Ha Noi or submitted electronically to hanoi@iom.int referring to this Vacancy Notice’s Position Title.