Finance Assistant

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 22 out of 63 provinces in Vietnam. Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.
In collaboration with and under the supervision of the Senior Finance Officer, to ensure that the financial policies and procedures, control and system are followed/ implemented properly in accordance with Save the Children, donor regulations and government laws as. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly  KEY RESPONSIBILITIES  Advance/Payment/Expenses
  • Check office and programme advance/Payment/ expenses for Southern Office: ensuring they are processed on time and in line with SCI and donor financial requirements;
  • Process bank payment for office and programme expenses in due time for the Southern Office.
Month end/Year end procedures
  • Strictly follow up SCI financial calendar, support Finance Officer in processing and posting all needed expenses in the period to Agresso before the month end date;
  • Post expenses of awards closed in the period in due time.
  • Support Finance Officer in controlling advance, receivables payables for Southern Office and clearing them in due time in line with SCI procedures.
  • Support Finance Officer in reconciling all balance sheet accounts before the hard close for the Southern Office.
Partner Management:
  • Do the first review of partners’ financial reports and advance before submitting them to Finance Officer for verification;
  • Conduct partners financial visits when required;
  • Conduct partners assessment and induction when required;
Support for the process of external and internal audit
  • Help to locate accounting documents when the audit conducted is conducted at the SC Office;
  • Implement and follow up the implementation of auditors’ recommendations.
Other Tasks:
  • Support the CO when needed in loading phased budgets, GLACOS, DEAs, CAM Mapping into the Agresso.
  • Be the focal point in the Southern Office to provide system technical support before having to seek support from CO or FMS support.
Working contacts
  • Internal: Finance and Support Service Director, Finance Manager, HCM Finance Officer, Programme and Finance Staff
  • External: Government Agencies, INGOs, donors, suppliers of goods and services
QUALIFICATIONS 
  • Bachelor’s degree in finance or related subjects
EXPERIENCE AND SKILLS Essential
  • At least 2-3 years experience in finance and accounting tasks, preferably in international organizations, INGOs and/or bilateral organization
  • Good understanding of Vietnamese government system and international development arena
  • Good financial management skill
  • Have strong sence in compliance
  • Good interpersonal, communication and teamwork skills
  • Fluent English speaking and writing skills
  • Proven commitment to children rights and equality of opportunity
  • Good computer and IT skills
Desirable
  • Knowledge of Vietnam development issues and NGO networks
The Organisation  We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated
 We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. Application Information Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. We believe that gender equality is a basic right for all people All employees are expected to carry out their duties in accordance with our global anti-harassment policy  
Location: Ho Chi Minh
Deadline: Apr 7, 2021

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