- Review the record deposits and income recognition;
- Arrange for payments: Review payment requests, writing vouchers, submitting vouchers for approval;
- Review daily record of bank and cash payment transactions before entering them onto the accounting software (SunSystems);
- Prepare the monthly reconciliation of bank accounts, cash accounts;
- Process the opening of new bank accounts as and when necessary;
- Design the financial reports and analyses and submit for review and validation;
- Generate financial reports and analyses on the system and submit for review and approval;
- Prepare donor specific financial reports (periodically and ad-hoc), submit for review and approval before official submission;
- Assist in collecting the information and explanation to prepare response to donor’s requests and queries;
- Scan accounting vouchers to submit for review and verification before official submission to donor;
- Prepare monthly pay-slips for issuance to staff with accuracy and confidentiality;
- Be the first reviewer of monthly payroll preparation;
- Work with the Finance Manager to provide instructions for timesheet preparations, collection and follow-up;
- Be the focal point to maintain and manage the user access, license and registration for the office’s SunSystems;
- Maintain the Chart of Accounts, Analysis Codes/Dimensions on SunSystems;
- Prepare budget and forecast periodically (monthly, quarterly) and submit to the Finance Manager and Finance Director for review and final submission;
- Prepare and complete the routine tasks on SunSystems: period opening/closing, FX conversion rate updates, importing data, posting journals, backup and restore data, allocation of overhead cost, etc.;
- Monitor incoming grants, filing and tracking donor contracts/amendments, prepare invoice to call for funds;
- Prepare the report and notification to local government offices on incoming grants;
- Prepare the periodic reports to government offices (such as Tax, VUFO, HUFO, PACCOM, etc.);
- Assist the Finance Manager and Finance Director in writing up budgets for proposals.
- Study the incoming grant contracts/agreements and propose the necessary arrangements for project to prepare for the contractual requirements;
- Audit: prepare the data for auditors; review the draft of audit reports before the Finance Manager and Finance Director;
- Prepare the out-going subcontracts and submit to the Finance Manager and Finance Director for review;
- Maintain and regularly update a database of out-going subcontracts;
- Assist in reviewing the consultancy, procurement and service contracts for offices and projects;
- Work with the Accountant to file the finance’s vouchers and ensure that they are adequate for the users and can be easily accessed;
- Perform the financial closing process following donor’s and government’s requirements, including the review of annual physical check of asset;
- Assist in the Administration work of the department, such as: reviewing the procurement documents, selection of supplier, service and procurement contracts; ensuring office safety (locks, keys, safe, etc.); periodic review of office’s asset management; review the staff update report before submission to the local Government;
- Other tasks that are reasonably assigned by the Directors.
- Bachelor’s degree in accounting, finance, business or a related field. Master degree is desirable;
- At least 6 years of experience working in accounting or finance in project management. Experience in INGOs and Government grants (USAID, EU, KOICA, etc.) would be an advantage;
- Experience in accounting software (FAST, Oracle, SunSystems, etc.);
- Proficient in MS Excel, good knowledge in MS Access and VBscripts would be an advantage;
- Fluency in written and spoken English and Vietnamese language;
- Ability to balance numerous tasks simultaneously and meet tight deadlines;
- Keen attention to detail;
- Be willing to travel when required from time to time;
- Good attitude, self-motivated, and ability to work well individually as well as in teams.
- A cover letter
- A detailed Curriculum Vitae
- Photocopy of degree certificate(s) / diploma(s)
- At least two employment references (Name, Phone Number, Email Address)
- By e-mail to hr@tbhelp.org addressed to Mr. Dzung Pham,
- Subject: “Application for IRD VN - Finance Officer”,
- No later than: 31 July 2020.
- Compensation will be commensurate with experience.
- Full benefits will be included in the compensation package.
- All applications will be carefully considered, but only short-listed applicants will be interviewed.
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Việc làm tại các tổ chức phi chính phủ - NGO Recruitment
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