Finance Officer (AIP Foundation)

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c) (3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use and safety products. Our pillared strategy includes access to safe equipment, public awareness campaigns, school-based and targeted population campaigns, technical assistance particularly focused on legislative advocacy and helmet standards, and research, monitoring, and evaluation.

Currently, AIP Foundation has approximately 50 staff with offices in Ho Chi Minh City and Hanoi in Vietnam, Phnom Penh in Cambodia, Bangkok in Thailand. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visit http://aip-foundation.org/

Summary

The AIP Foundation is seeking for a fulltime position of the Finance Officer who will be based in Hanoi Head Office. The key focus of the role is managing account entries, payments, and finances. The primary responsibility of the position is handing and recording financial transactions which are incurred by country implementing offices and head office of AIP Foundation. We are looking for a local qualified candidate to fill the position of Finance Officer at our Head office in Vietnam:

Duty station: Hanoi City, Vietnam
Status: Full time. Permanent
Application due: July 31st 2023
Starting date: As soon as possible

Job Description

Prepare payment/receipt vouchers for bank and cash.
Ensure all proper accounting records are maintained with accuracy, timeliness, and completeness.
To first check carefully bills, quotations, supporting documents and to ensure that the expenses are complied with approved budget in a timely manner.
Ensure all statutory tax and tax filings are prepared accurately and submitted timely.
Do book-keeping and ensure that up-to-date accounting data is available to the Chief Accountant upon request.
In charge of daily banking, processing bank payments and cash withdrawals, collecting bank statements, preparing bank reconciliation reports, and ensuring the safety of banking.
Provide supporting documents relating to financial report as required by the donors.
Update the actual costs for Program following implementation budget as required.
Follow up and manage purchase orders and do reconciliation liabilities with vendors.
Cash management and disbursement to manage staff’s advance and settlement.
Assist Chief Accountant in preparation of financial reports and supporting documents for audits.
Provide guidance on accounting procedures to other staff and partners, as necessary.
To prepare and provide other accounting information and reports as requested.
Act as contact point and work with public service agencies such as the Insurance Department, Tax Department, etc. and to ensure compliance with current regulations.
Carry out ad-hoc duties as required.

Qualifications

Bachelor’s degree with major in Finance or Accounting
At least 3 years of working experiences in similar role
Proven written and verbal English
Ability to prioritize whilst managing expectations
Good interpersonal communication skills
Ability to manage multiple projects
Ability to work effectively as part of a team
Commitment to AIP Foundation’s mission, vision and core values
A dynamic and professional individual with initiative
Honest and trustworthy
Propose practical solutions for the issues when appropriate
Diligent, factual, and sense of anticipation.

Contact and deadline

The position will be hired locally.

Applications are due on 31st July 2023.

Please submit a cover letter, resume, and two references with current email address and telephone number to our AIP Foundation email address at: jobsvietnam@aipf-vietnam.org

The reference check will only be carried out with the final selected candidate and well informed to candidate before contacting his/her references.