Finance Officer (CARE VietNam)

The Finance Officer is a member of the finance team who plays an important role in providing intensive support for a number of projects. The position is responsible for good quality and timely financial reporting for the assigned projects and working closely with the local partners. He/she also works closely with CVNs project team on the assigned projects. This position is based in Hanoi with some travel to the field when required. Contract duration: Full time 01 year (with possibility of extension)

Key Responssibilities:

1. Expenditure Monitoring and Reporting (40%)

Closely monitor project budget against flexibility level (as per the signed agreement - IPIA) and timely inform Portfolio Managers (PM)/Finance Controller for follow up actions.
Prepare monthly expenditure report. Meet financial reporting needs as required by management and per signed IPIA.
Make adjustment journal vouchers based on instruction from budget holders, or upon reviewing the reports, or from errors generated from the system before month-end closing.

2. Partner funding agreement management (25%)

Ensure steps for due diligence and contracting with partner are completed by the deadline.
Provide orientation to partners about financial guidelines and procedures, donor requirements and IPIA regulations.
Supporting document and financial reports submitted by partners verification steps are completed with good quality, by the deadline and updated in the verification tracker.
Support building capacity for partners on project financial management through timely communication and regular field visit to project site.

3. Budget Management (20%)

Assist program staff in developing project budget revision, annual budget plan, budget mate and quarterly plan.
Ensure timely uploaded budget and plan to PSOFT.
Support program and business development team in developing budget for new proposals.

4. Internal Financial Controls (10%)

Understand of CARE financial guidelines related to procurement, cost norms, taxation, and payments etc. and ensure compliance of all financial guideline, policies and procedure, donor, local law when applicable
Perform regular internal audit visit to field offices for review of internal control system, accounting books, financial vouchers, etc.
Support the internal, external and donor audit process. Follow up on all audit findings and recommendation with relevant staff and alert Finance Controller if any potential issues.
Undertake validity of disbursement request and supporting documents and submit to JIRA portal for recording to Peoplesoft.
Ensure payments are transferred to the correct supplier with valid bank details and amount.
Required steps after the project is approved such as preparing checklist, signing IPIA/BAM, code set up etc are completed by the deadline.

5. Other responsibilities as assigned (5%)

Ideally, you will have:

Minimum 3 years of relevant experience in finance and accounting, experience working in an INGO is an advantage;
Demonstrated experience in following standard policies, processes and best practices;
Strong organizational and time-management skills.
Proficiency in English and Excel.