Finance Officer

Want to make a positive difference to the future of people and our one shared home - the Earth? Working at WWF could be your opportunity of a lifetime.

All around the world, people are waking up to the deepening crisis of nature loss. A growing realization that nature is our life-support system. And that nobody will be spared from the impacts of its loss. Here at WWF, we are helping to tackle this enormous global challenge.

Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from HR and finance to advocacy and conservation science. We welcome applications from anyone who believes they can help us create a better future for people and wildlife.

Details Job Description can be founded HERE.

I. Background

What we do

We are an independent conservation organization, striving to sustain the natural world for the benefit of people and wildlife. From individuals and communities to business and government, we are part of a growing coalition calling on world leaders to set nature on the path to recovery by 2030. Together, we seek to protect and restore natural habitats, stop the mass extinction of wildlife, and make the way we produce and consume sustainably.

About WWF-Vietnam

WWF was one of the first International non-government organizations working in Vietnam. In 1985, WWF began working on a national conservation strategy and since then has worked closely with the Vietnamese Government on a diverse range of environmental issues and implemented field activities across the country. Find out more at http://vietnam.panda.org/. WWF recognizes that its employees are its most important asset. A competent workforce, thoroughly trained, properly motivated and bound together by mutual trust and common objectives is crucial to the success of WWF.

The “USAID Biodiversity Conservation” activity is a 5 year-program starting from July 2020 to June 2025. The program aims to maintain and increase forest quality as well as protect and stabilize wildlife population in five high conservation value provinces (Quang Binh, Quang Nam, TT Hue, Quang Tri, and Lam Dong). The program targets ten special use forests and at least five protection forests, linking forest management units across the landscape to maintain forest cover and connectivity of habitats vital for the protection of Vietnam’s threatened and endemic species.

We are looking for a Finance Officer, USAID-Viet Nam Biodiversity Conservation program (based in Quang Nam). The Finance Officer will be in charge of processing project payments, VAT administration, financial monitoring of sub grantees of the BCA Program and the compliance of sub-grantees and consultants with all the requirements of the donor and WWF policies

II. Major Functions:

III. Major Duties and Responsibilities:

1. Payments

• Process all payments for project activities managed in Quang Nam office in a timely manner in accordance with WWF policies & procedures and in compliance with USAID rules and regulations.
• Check invoices, receipts, documents to ensure correctness, accuracy and compliance with WWF policies and procedures, compliance with project/core budget lines.
• Enter those invoices/receipts in Oracle Light as AP User
• Review timesheets for staff
• Prepare ADI file for required transactions of the BCA project (bank charges, airfare, CO2…etc.) for uploading to Oracle Light

2. VAT Accounting, Claim and Reimbursement Procedures

• Responsible for recording and filing VAT invoices of WWF and BCA partners to ensure compliance of VAT rules to facilitate VAT claims of WWF Viet Nam and Partner organization
• Timely submission of VAT claims
• Make sure VAT reconciliation are done in timely manner
• Taking necessary action for non-refunded invoices of WWF and Partners in coordination with Senior Finance Officer (Hue/Quang Tri) and the BCA Finance Manager. In addition, be responsible to complete the same procedure for sub-agreements VAT invoices.

3. Consultancies, Grants and other Major Agreements

• Manage all consultant contracts and grants issued from Quang Nam office under the Biodiversity Conservation program (BCA);
• Ensure that all parties understand the requirements of the issued agreements.
• Maintains financial records and keeps records for all agreements under the BCA project issued by Quang Nam office.

4. Financial Verification/Monitoring of Partner Organization/Grantees

• Conduct regular financial and compliance monitoring visits to the BCA partners’ office to ensure that their financial and administrative procedures are in compliance with USAID and WWF procedures, for the effective implementation of program.
• Working closely with Finance and Contract team to support for the periodic verification of financial progress as well as required documents of grantees in the managed project areas. Assurance of financial compliance needs to be taken in consideration while performing the verification of financial status.

5. Procurement and payment process of the BCA project

• Undertakes procurement for the BCA project in Quang Nam. Responsible for checking bills, compiling required supporting documentation of BCA related financial transactions for payment and settlement processes to ensure correctness and compliance as per WWF Viet Nam Policy and USAID rules and regulations.

6. Provides Administrative support for the BCA project

• Provides support in preparing documents for USAID Vehicle Renewal process and Insurance process for timely Renewal process.

7. Audit Preparation and Facilitation

• Assists the finance unit in ensuring that all sub-grantee audits are performed in a timely fashion using GAAP approved auditors.

8. Any other duties

• Provide administrative support to BCA project’s staff in Quang Nam when required
• Any other duties in relation to the above as assigned by the Supervisor.

IV. Profile:

Required Qualifications

• Bachelor’s degree in business administration, accounting or finance.
• Minimum 3 years of financial, project management, and/or accounting experience within an international organization with complex donor requirements or multinational company.
• Familiarity with USAID Rules & Regulations on Contract Management and Grants Management policies and procedures would be an asset.
• Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures

Required Skills and Competencies

• Good communication skills, coupled with diplomacy, numeracy, and business acumen are essential.
• Proven interpersonal and people-management skills
• Demonstrated ability to communicate effectively in English, both verbally and in writing
• Proven experience of designing business processes, setting standards, or establishing operating policies and procedures is desirable, preferably in a project or program management context.
• Demonstrated ability to establish and maintain clear lines of communication within a wide network of contacts is necessary.
• Strong service orientation.
• Experience of working in a multicultural environment.
• An interest in conservation.
• Strong financial skills, as well as a well-organized approach to work are necessary, legal skills in contract development would be an advantage.
• Adheres to WWF’s values, which are: Knowledgeable, Optimistic, Determined and Engaging

V. Working Relationships:

How to apply:

The detailed Job Description is attached in this post. Interested candidates should email a cover letter, curriculum vitae in English, and scan/photo of relevant diplomas/certificates to recruitment.vn@wwf.org.vn stating the position title: [WWF - 022021] Finance Officer (Quang Nam) USAID-Vietnam Biodiversity Conservation - Full Name

DEADLINE: 9th February 2021

Only short-listed candidates will be contacted.

“WWF is an equal opportunity employer and committed to having a diverse workforce.”

• Việc làm tại các tổ chức phi chính phủ - NGO Recruitment

• Website: https://ngorecruitment.org/
• Instagram: https://www.instagram.com/ngorecruitment_vn
• LinkedIn: https://www.linkedin.com/in/ngorecruitment
• Group: https://www.facebook.com/groups/VieclamPhichinhphu
• Youtube: http://bit.ly/Youtube_NGORecruitment