Finance Officer (Monitoring) (Save the Children)

TITLE: Finance Officer (Monitoring)
TEAM/PROGRAMME: Finance
LOCATION: Ha Noi
DEADLINE: 10 Aug 2023 - 09:50 +07

ROLE PURPOSE

The main role of Finance Officer (Monitoring) is be responsible for conducting internal monitoring process across all offices of Save the children in Vietnam as well as partners financial monitoring visit so as to timely find out financial and management gaps and recommend the way to fix those.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY

Implementation of Finance Visits/Internal Audit

Implementation of finance visits to Partners

Support Finance Coordinator (Monitoring) in order to develop a partner finance visit plan for the whole year;
Carry out finance visits in due time so as to identify financial management gap, ensuring financial minimum standards related to partners are properly adhered to and followed up;
Implement proper financial close out visit before grant ended;
Support Finance Coordinator (Monitoring) to ensure finance visit recommendations are followed and implemented.

Internal Audit to all Offices

Carry out internal audit to all Offices on monthly basis according to timeline which is already communicated to and agreed by staff; The audit will cover the check on the compliance in the Finance, Procurement and Human Resources sections;
Provide proper and timely recommendations for the improvement of compliance issues;
Follow up on the implementation of those recommendations.

Finance visit tool

Support Finance Coordinator (Monitoring) in development of comprehensive tool kit for partner finance visit and for sub-office internal audit
Support Finance Coordinator (Monitoring) in developing, refining online visit tool kits.

Working with External Audit

Support the planning for external audits in due time;
Develop Terms of Reference for external audit in line with donor requirements;
Prepare project Financial Statements for auditing purpose;
Coordinate with programme teams in the field to arrange for auditors’ field trips, accompanying external audit to the field when required;
Coordinate with award teams for the setup of debrief and exit meetings;
Take part from finance side in this debrief and exit meetings;
Work with external auditors on the audit reports, ensuring audit reports timely submitted, no qualified report, no pending audit recommendations;
Support Finance Coordinator (Monitoring) to ensure Budget Holders, partners understand their responsibilities in responding to auditors’ queries and follow up auditors’ recommendation

Risk Management and Fraud Management

Support Finance Coordinator (Monitoring) in identifying risks and recommend timely actions to prevent risks;
Support Finance Coordinator (Monitoring) in updating country Risk Management Plan when required;
Be member of country fraud focal point team;
Support the delivery of fraud awareness raising to staff and partners and fraud ToT training in Country;
Conduct investigation process when required.

Staff and Partner Capacity Training

Staff and Budget Holder Training

Provide capacity building for staff including training and development of financial skills for both finance and non-finance staff;
Support budget holder training (Budget Holders induction, annual Budget Holder training, ad hoc Budget Holder training);

Partner Capacity Building

Conduct partner assessment in due time so as to identify properly partner strength and weakness;
Deliver partners’ training including financial management training and on fraud raising awareness: for new partners, induction is compulsory; for on-going partners, refresh training is needed and refresh training should focus on partner’s weaknesses which have been pointed out during finance visits and assessment;

Others

Support in developing Training packages to partners; Training courses to partners are delivered when needed;
Support in developing training package to finance and non-finance staff;
Support review of transactions gone through Prosave when needed;
Support Financial Planning and Analysis team during forecast period;

Working contacts

Internal: Finance Manager, Director of Finance & ICT, Senior Management Team, Programme and Finance Staff
External: Government Agencies, INGOs, donors, suppliers of goods and services

BEHAVIOURS

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.

Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency

QUALIFICATIONS

Bachelor’s degree in finance or relevant subject, MA is preferable

EXPERIENCE AND SKILLS

Essential

At least 3-5 years’ experience in financial management, preferably in international organizations, INGOs and/or bilateral organization
Solid understanding of Vietnamese government system and international development arena
and other coworkers
Excellent attention to detail to review large amounts of data and numbers
Excellent research skills to find all related information needed
Proficiency in accounting software and spreadsheets
Good problem solving and negotiation skills
Excellent interpersonal, communication and teamwork skills
Excellent prioritization skill and ability to coordinate a variety of work activities
Strong communication skills to work with Accountants and other coworkers
Exceptional mathematical skills to verify entries
Good critical-thinking skills to gather all of the available data and make informed decisions
Fluent English speaking and writing skills
Proven commitment to children rights and equality of opportunity
Good computer and IT skills

Desirable

Knowledge of Vietnam development issues and NGO networks

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize children’s rights and ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

For further detailed information about this job position and how to apply, please visit the website via this LINK.