|The United Nations Development Programme (UNDP) is the global development network of the United Nations system that is on the ground in over 140 countries, with its Headquarters in New York, USA. The Bureau for Management Services (BMS) is a central Bureau tasked with the development of corporate strategies, policies, tools and systems in key cross-cutting management areas. Drawing on sound analytics and a risk-management approach, BMS supports the achievement of development results through management advice, innovative business solutions, and other corporate services in line with international best practices and evolving needs and expectations of development partners. BMS also ensures policy adherence in operations management within UN Rules & Regulations, safeguarding UNDP’s accountability vis-à-vis Member States and other stakeholders. The Office of Financial Resources Management (OFRM) performs a pivotal role within BMS and within UNDP’s global finance function, partnering with Bureaux and Country Offices. The primary role of OFRM is to maintain the financial integrity of UNDP through providing financial leadership, supporting the efficient and effective management of its financial resources, promoting financial sustainability and responsible resource allocation in the context of a fluctuating funding environment. This is accomplished by the development and implementation of sound financial policies and practices, oversight of corporate financial management performance, and flexible scalable support to resource allocation. OFRM is a key source of information for the Executive Board, General Assembly, to Partners and wider civil society. It supports transparency through the provision of on time and quality statutory and other financial reports that comply with international standards and regulatory guidelines including International Public Sector Accounting Standards (IPSAS) which UNDP adopted in 2012. OFRM is strengthening UNDP’s performance management framework to more effectively manage the financial performance of UNDP as a whole, to provide a better understanding of the development, performance and financial position of UNDP at various organizational unit levels. In doing so, UNDP is aligning its financial performance measurement system with the new processes and structures arising from UNDP’s internal change programme. A balanced financial performance management framework, referred to as the Integrated Financial Dashboard (“IFD”), has been developed that aligns performance measures with the strategy of the organization; and has implemented financial performance management measures for UNDP Country Offices that measure the direction and progress made to reach UNDP’s strategic and operational goals and manage financial performance risks. The IFD, which is mainly focused on country offices, is undergoing testing and is expected to be formerly launched in the next few weeks and will be fully operational by the start of 2021. The IFD is an automated dashboard which extracts data from UNDP’s PeopleSoft ERP system, known as “Atlas” which comprises various modules; including Accounts Payable, Contracts Module (used for management of revenues and receivables), General Ledger, Treasury Module, Human Resources, Grants and Project Management, Bank-to-Book (B2B) and Asset Management modules. Given the decentralized nature of UNDP’s operations with presence in over 140 country offices, access to the Atlas is controlled via customized user profiles and access rights which permit users to access and perform specified functions in accordance with their approved access rights. UNDP has started the process of migrating from the current PeopleSoft ERP to Oracle Cloud ERP. The implementation of different modules will be staggered with target dates for roll-out in the second half of 2021 and 2022. The implementation is being managed by a project team that has been established under UNDP’s Office of Information Management and Technology (OIMT). OFRM now seeks to expand the implementation of the balanced financial performance management framework to cover the remaining organizational units, consisting of the Central (including Independent Offices) and Regional Bureaus as well as its Global Shared Service Centre (GSSU). Central and Regional bureaus main role is development of policy and oversight of UNDP operations. The GSSU was established in 2012 following the adoption of International Public Sector Accounting Standards (IPSAS) by UNDP for clustering of transaction processing and operations functions previously performed at country offices and headquarter location. Functions that have been clustered to date include processing of revenue of contribution revenue agreements and associated accounts receivable, creation and application of cash deposits, processing of payments through the Accounts Payable (AP) module including refunds to donors, closure of projects in the ERP system, maintenance of vendor master data and performance of bank reconciliation functions.|
Duties and Responsibilities
|Building on the established framework, as well as the specific measures developed for Country Offices within the IFD, a consultant is sought to expand the implementation of the balanced financial performance management framework to cover the remaining organizational units, consisting of the Central and Regional Bureau, as well as the finance functions to be performed by the Global Shared Service Centre. The resultant comprehensive suite of performance measures should address the full spectrum of financial management (including budgeting, accounting, treasury) responsibilities and functions performed by the respective organizational units, including risks and controls.
DeliverablesThe following are the key deliverables that will be expected from the consultant:
Key competencies required
Required Skills and Experience
Academic qualificationsAdvanced University Degree (Master’s) in Business Administration, Finance/Accounting or a relevant discipline, or a professional accounting qualification certificate from an internationally recognized institute of accountancy. Those with professional accounting qualification certificate from an internationally recognized institute of accountancy will have a distinct advantage. Possession of both qualifications will have an added advantage.
LanguageFluency in English. Working knowledge of another UN language is an advantage, particularly Spanish or French
Application ProcedureThe application package containing the following (to be uploaded as one file):
Evaluation processApplicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below. Applicants will be evaluated based on cumulative scoring. When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
Technical evaluation - Total 70% (70 points)
Financial evaluation - Total 30% (30 points)The following formula will be used to evaluate financial proposal:
Contract AwardCandidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.
Institutional arrangementThe Consultant will work under the direct supervision of the Manager in OFRM’s Financial Performance Management Unit (based in Kuala Lumpur, Malaysia) and will be responsible for the fulfilment of the deliverables as specified above.
Annexes (click on the hyperlink to access the documents)
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