Full time Admin/Finance Intern

JOB DESCRIPTION Helen Keller International (HKI) is an international non-governmental organization. Its mission is to save the sight and lives of the most vulnerable and disadvantaged by combating the causes and consequences of blindness and malnutrition. We do this by establishing programs based on evidence and research in eye health and nutrition. We are currently seeking a potential candidate to fill the position of an Administrative/ Finance Intern. NATURE OF WORK: The Full Time Admin/Finance Intern will perform a supportive role in covering admin/ finance needs of the office. Report directly to: Admin/Finance Manager, Vietnam MAJOR TASKS AND ACTIVITIES: 1. Administration tasks

Meet and greet guests to the office and answer telephone calls
Make logistic arrangements for lodging, transportation, workshops/conferences, and for other project and operational activities of the office
Apply visa for visitors
Ensure efficient filing, tracking and storing system of incoming and outgoing documents
Record and maintain equipment and asset of the office in the soft file and hard files
Manage inventory of promotional items and IEC materials
Photocopy and scan documents
Manage petty cash

2. Procurement tasks: In charge of procurement of goods and services for HKI Vietnam office and projects

Prepare request for quotations and advertise it on public channels or send it to suppliers
Collect quotations and prepare vendor selection form
Prepare purchase order/ contracts
Follow up with receiving goods/ services
Collect payment documents, prepare payment request
Develop and maintain vendor lists

3. Financial tasks

Prepare payment vouchers and bank remittances
Check financial documents submitted by partners/field staff
Enter financial data into financial software on a daily basis
Prepare monthly report schedules and reconcile balances

4. Human resource tasks

Support in contact with candidates for interview
Support with filing personnel profiles
Verify and maintain staff timesheet
Organize bonding activities for the staff

5. Other support tasks

Translate office and project related documents (English and Vietnamese);
Assist in interpretation for foreign visitors
Manage and maintain the fan page of HKIVN
Assist eye health and nutrition program activities as needed.
Other tasks as needed

DURATION: 3 - 6 months DUTY STATION: HKI Office in Hanoi with some travels as required START DATE: as soon as possible SKILLS/KNOWLEDGE REQUIRED:

University graduate
Excellent command of Vietnamese and English
Good literacy with major computer applications
Careful and detail oriented
Good communication skills

BENEFITS:

Working in multicultural environment
Good opportunities for growth and professional development.
Internship allowance (VND1,950,000/month)
Project-related travel costs covered according to project procedures

Please send Application Letter & CV to vn.hr@hki.org (copy Ms. Lam at dlam@hki.org) by 31st October 2020. Only shot-listed candidates will be contacted for interview. Application will not be returned.