- Prepare documentation for grant evaluation and approvals.
- Prepare grants’ agreements, and ensure required documentation completion as per the agreement and ensure diligent follow-up on grant reports.
- Review grant applications to ensure they match the program’s objectives and in line with the Grants Management Guideline.
- Conduct pre-award audits of possible grantee organizations, in addition to audits during implementation and at close-out, as needed and in consultation with the Finance Coordinator and the Head of Finance of WWF- Viet Nam.
- Monitor grantees to ensure they implement and administer grants according to the signed grant agreement and USAID regulations; Monitor the projected expenditure against their actual spend.
- Monitor technical implementation of grants to ensure timely progress and according to submitted technical reports, proposed strategy and work plans.
- Be the focal point for finance, procurement & admin related matters for all sub-grantees/partners of the program
- Perform all other relevant duties that may be required to ensure the overall efficient implementation of the USAID-program activities.
- Provide monthly financial reports on grants budget to the Finance Coordinator and COP (i.e. expenditure reports by grantees (burn rates vs obligations, burn rates vs budget).
- Prepare other ad-hoc reports as required by the Finance Coordinator, COP or Head of Finance.
- Draft and develop a Grants Management Guideline for the program, and ensure USAID approval.
- Update the Grants Management Guideline per current USAID regulations and obtain USAID approvals for all updates.
- Conduct periodical meetings with finance staff of sub-grantees/partners to review the program burn rates, discuss challenges encountered and agree on solutions.
- Conduct training as needed, such as for various potential sub-grantee organizations and internal program staff, etc.
- Any other duties assigned by the Finance Coordinator, COP or his/her designee.
- Bachelor’s degree in business administration, accounting or finance. A Master’s degree and/or a recognized accounting/procurement qualification would be a plus.
- Minimum 5 years’ experience in USAID grants design & management or similar capacity
- Familiarity with USAID Contract Management and Grants Management policies and procedures
- Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures
- Good communication skills, coupled with diplomacy, numeracy, and business acumen are essential.
- Proven interpersonal and people-management skills
- Demonstrated ability to communicate effectively in English, both verbally and in writing
- Proven experience of designing business processes, setting standards, or establishing operating policies and procedures is desirable, preferably in a project or program management context.
- Demonstrated ability to establish and maintain clear lines of communication within a wide network of contacts is necessary.
- Strong service orientation.
- Experience of working in a multicultural environment.
- An interest in conservation.
- Strong financial skills, as well as a well-organized approach to work are necessary, legal skills in contract development would be an advantage.
- Adheres to WWF’s values, which are: Knowledgeable, Optimistic, Determined and Engaging
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