Grassroots Program Coordinator

VinaCapital Foundation (VCF) is an American registered 501(c)(3) public charitable organization, registered as a foreign non-governmental organization in Vietnam. Founded in 2006, VCF aims to empower the children and the youth of Vietnam by providing opportunities for growth and improvement through health and education programs. The work of VCF touches the lives of thousands of Vietnamese children in its 63 provinces every year.

Our website: https://vinacapitalfoundation.org/en/

Overall purpose of the job: Grassroots program coordinator role is supporting the full process of helping a congenital heart defect (CHD) from early diagnosis stage to providing them a heart surgery/intervention in time through 2 inseparable programs Rural Outreach Clinic (ROC) and Heartbeat Vietnam (HBVN). This position will have a chance to take part in every step of programs including proposal preparation, implementation, case management and report with their supervisor/s. They are required to have good communication with local governments, partners, doctors and hospitals. In addition, they also get involved in any fundraising activity/event related to both programs with any role assigned by the supervisor.

Key activities:

ROC COORDINATOR:

Support ROC Director on proposals research to ask for yearly grants from donors.
Propose and execute activities for designated donors to meet their CSR goals.
Update database and report to ROC Director.
Paperwork: sending and receiving the letters to partners. (hospital, local authorities)
Activity and traveling: Planning and liaising with partners for ROC activity logistics including ROC field trips to the countryside
Other tasks if required.

HBVN & GRASSROOTS ASSISTANT:

Support all the paperwork of the HBVN/Grassroots program to its partners in the process of helping a CHD case or a case with other diseases.
Input and manage HBVN’s data and applications including scanning, filing, categorizing.
Assist Manager to evaluate cases with HBVN’s criteria, check with the local government and hospital about that case’s financial status and health status.
Write biographies of children and report to donors as assigned.
Follow-up children before and/or after to inform HBVN Manager/Director to arrange the hospital visit for donors.
Support in any HBVN’s activity, event such as a hospital visit, home visit, fundraising event,…
Admin tasks: this position will be in charge of the administration tasks included: managing the office supplies, office equipment, stationery, airplane ticket agency, shipping services, post-office services, and payment reconciliation of admin-related expenses.

Other tasks if required.

QUALIFICATIONS:

Graduate from University
At least 1 year of NGO experience in grassroots projects or comparable experiences
Ability to travel for outreach clinics and visits to provinces
Fluent in Vietnamese and English and ability to write professionally and with “heart”
Ability to work in Word, Excel, and PowerPoint and learn internal systems
Ability to work independently and in a team, and willingness to put in extra work when needed for events and projects

BENEFITS: