Heartbeat Vietnam (HBVN) Program Coordinator & Accounting Assistant

The VinaCapital Foundation (VCF) is a USA-registered 501-c3 public charitable organization, registered as a foreign non-governmental organization in Vietnam. We are an inclusive and diversity-friendly employer. We value difference, promote equality, and challenge discrimination, enhancing our organizational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, color, ethnicity, gender identity, religion, sexual orientation, age, veteran status, or other categories protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

JOB DESCRIPTION

Job Title : Heartbeat Vietnam (HBVN) Program Coordinator & Accounting Assistant.

Report to : HBVN Program Manager & Director

Department: HBVN

General Responsibility: This position will mainly support the HBVN program with its component program including Family Grant, Continuing Care and HBVN Scholarship and Program’s Payment request. Besides that, he/she will take care of the reception area, receive donations and take care of donors who directly give contributions at the VCF office and supervise the volunteer team for all program events.

Specific Responsibilities:

Program Coordinator of Heartbeat Vietnam

Manage three component programs – Family Grant, Continuing Care and HBVN Scholarship: verify the beneficiaries and contact with the family to process HBVN’s support in time, follow-up the children’s health status, upload the database, make a cash advance, disburse, and report.
Write the biography of the beneficiary, report to the donor (as assigned from Manager/Director)
On-time and well-ready for reception: Receive the phone call and transfer to the appropriate person in charge, welcome guest to VCF office.
Contact, interview and coordinate volunteers for VCF projects, programs and events
Report directly to Director/Manager when required for different kinds of the report: government report, internal report, public report on social media, donor report,…
Support HBVN Manager/Director with any other assigned tasks

Accounting Assistant

Reconcile the payable with the hospital partners’ Financial Departments. Process the HBVN & Grassroots Programs’ payment requests with all supporting documents to comply with VCF internal accounting criteria. Cross-check and inform hospital partners after VCF settles the payments.
Receive cash donations from the donors, deposit to the bank and send the report to VCF Financial Department. Coordinate with VCF Financial Department to support the receipt/thank you letter, filing and send the hard copy to donors.
Report monthly Accounts Payable to HBVN Director & VCF Manager of Finance Services

Required Experience and Skill

Bachelor Degree
Minimum 2 years of working experience in Accounting and Project Management
Language skills: good command of spoken and written English
Good at work management, independent
Problem-solving skills and analyzing skills
Interpersonal skills: management and presentation
Experience working with International NGOs is a plus
Planning skills: financial strategic planning and budget development
Ability to work in a team, and willingness to put in extra work when needed for events and projects

BENEFITS

● Competitive salary

● Insurances in accordance with the Labor Code

● Extra Health Insurance for staff and dependence (spouse & legal children)

● Working hours: From 9 AM to 6 PM, Monday – Friday.

● 15 days of Annual Leave

● Training

● Other benefits

HOW TO APPLY

Interested candidates should send applications ( Please attach a copy of your CV and cover letter) to thao.nong@vinacapitalfoundation.org no later than 28/02/2022.