- Develop and supervise the adherence to project standard operating procedures (SOPs)
- Routinely communicate with, and mentor the HIV regional coordinators
- Produce job aids for staff
- Coordinate and provide technical assistance to strategic partners (VAAC, other US CDC partner, provincial CDC/PAC)
- Coordinate with regional coordinators and HIV PPM Officers to plan training sessions
- Conduct trainings sessions and provide on-the-job training for IRD VN staff
- Manage supplies of testing kits and consumables
- Develop materials to recruit private providers who are treating people living with HIV (PLHIV)
- Ensure proper transportation of samples for viral load testing to regional laboratories
- Ensure recruitment of private providers (PPs) who are treating PLHIV
- Supervise the management of project contracts with PPs
- Visit private providers who are treating PLHIV and understand their concerns with participating in the project
- Share experiences of project implementation between districts
- Trouble-shoot problems with field implementation
- Track project deliverables and ensure all are developed and submitted on time
- Ensure patient confidentiality at all times
- Assist IRD VN’s M&E team to develop dashboards and standardized data outputs
- Develop quality control (QC) and quality assessment (QA) documents
- Conduct monitoring visits to ensure QC and QA in the four provinces providing recency testing
- Share and explain data summaries developed by the M&E team with National, Provincial or District level authorities
- Support workshops to conduct a data use needs assessment with provincial, district and community-level stakeholders
- Prepare plans and obtain approvals from relevant government authorities
- Meet with Provincial-, District-, and Ward-level health staff to discuss implementation of the project
- Liaise with government officials to ensure the smooth implementation of the project
- Plan and host quarterly progress updates with government officials
- Ensure complete capture of recency testing data
- Support the compilation of project data from districts and provinces; and relay to the Monitoring and Evaluation (M&E) team
- Monitor recruitment of private providers
- Troubleshoot data quality issues in the field
- Communicate any issues discovered during field visits to management in a timely manner
- Maintain detailed notes and documentation on project activities
- Develop and submit field-visit reports for every monitoring trip taken
- Complete monthly reporting requirements for IRD VN
- Draft and review quarterly narrative reports in English and other project for UCSF
- Attend meetings with the donor and report on progress to targets
- Coordinate with Finance & Accounting (F&A) department and administration to monitor project budgets and prepare finance reports based on generally accepted accounting principles, IRD VN guidelines and donor requirements
- Meet quarterly and annual reporting deadlines.
- Ensure effective, timely responses to key stakeholder inquiries and concerns;
- Provide regular status update to supervisors and other key project stakeholders;
- Attend periodic meetings to report project progress;
- Communicate with IRD VN Directors and Managers about procurement needs;
- Facilitate and accompany, if possible, project site visits by external parties;
- Assist in all aspects of the implementation of the interventions of the grant;
- Other activities requested by IRD VN Directors.
- Bachelor’s degree in a field related to health, epidemiology, development, or management is required
- Master’s degree preferred
- Minimum 8 years of relevant work experience required
- Extensive experience engaging with government agencies
- Minimum 2 years of project management experience for HIV required
- Health-related work experience is strongly preferred
- Self-motivated, independent working style
- Experience with personnel management
- Experience with working in collaboration with government health officials is required
- Able to independently write reports and create presentations
- Fluency in Vietnamese and English (both written and verbal) is required
- A cover letter written in English
- A detailed Curriculum Vitae
- At least two employment references (Name, Phone Number, Email Address)
- All applicants are requested to highlight their experience managing and motivating teams of people either in their CV and cover letter.
- By e-mail to HR@tbhelp.org addressed to Ms. Rachel Forse
- Subject ‘HIV Programs Manager Application’
- No later than 15 September 2020
-
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