General Provisions:
Job information:
- Title of the Service: HR-Admin Internship
- Contracting Authority: VVOB
- Duration: Start as soon as possible and for a period of at least 3 months
- Place /location : VVOB Da Nang Office, 01 Da Phuoc 8, Khue My, Ngu Hanh Son, Da Nang with possible travel to the project sites
- Supervision: Ms. Ho Thi Mai Anh
Contracting Authority:
This Term of Reference (ToR) is issued by VVOB duly represented by Ms. Ho Thi Mai Anh,
Operations Manager
Address: 1 Da Phuoc 8 Street, Ngu Hanh Son District, Da Nang City
Organisational background:
VVOB – education for development is a non-profit development organization working towards
inclusive quality education in nine countries in Africa, Asia, and South America. Through
capacity development of ministries of education, we strengthen the professional
development of teachers and school leaders in a sustainable way.
More about VVOB and its programmes can be found on VVOB’s website:
https://vietnam.vvob.org/
Objectives and scope of the consultancy:
VVOB is looking for 02 (two) HR-Admin Interns who will work in Da Nang office.
Major tasks are to provide administrative support to Human Resources and Operations teams
at VVOB, the details will be discussed further based on specific requirements.
Timeline:
The Interns are expected to perform the services as soon as possible and for a period of at
least 3 months.
Specific requirements:
The Intern needs to perform the following tasks:
- Be able to work from Monday to Friday (at least 20 hours/week and maximum 40
hours/week).
- Assists HR Officer in coordination with relevant departments for HR and Program
related reports, event permits, visa process, recruitment, onboarding process and
other HR-related tasks.
- Assists HR Officer with employee well-being and green office programs.
- Assists Operation Officers in Admin and Office management works, including office supplies arrangements, correspondence, reception, and other related tasks.
- Assists Operation Officers in project activities, including travel arrangements, arranging meeting venues and other related tasks.
- Assists Operation Officers in financial duties including collecting documents, supporting payment, procurement implementation and other related tasks.
- Maintains office supplies and equipment, ensuring a functional and efficient workplace.
- Performs other tasks as assigned, demonstrating flexibility and willingness to learn.
Qualifications/Experience:
The Intern needs to show proven qualifications and experience in administration, specifically:
Last year student or newly graduate from Universities or Colleges
Good spoken and written English skills
Good computer skills in MS office
Ability to work very precisely and flexibly
Ability to work in a team
Willing to learn new things and to continuously improve
Having similar internship experience in administrative works is an asset
Benefits:
The Intern shall receive the following benefits:
- Monthly allowance
- Accident insurance
How to apply:
- To apply please send cover letter and detailed CV in English to our Recruitment mailbox at: Recruitment.Vietnam@vvob.org
- Subject: Application for the position title
- Closing date for submission is 31 January 2024 (before 9am).
- Only shortlisted applicants will be contacted for a written test and interview.
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