HR Assistant & Cashier

Department: OUCRU - HN Location: This post is based in Hanoi, Viet Nam. There will be a requirement to travel within Viet Nam to support projects, mainly in the northern region, and internationally to attend conferences. Hours of work: Full time Monday – Friday, 37.5 hours per week, extra hours may be required. Tenure: Initially for 01 years, including a 02 month probation period, with possibility of extension based on annual performance appraisal and research approval Reporting to: Head of Admin & Finance OUCRU - HN Vacancy reference: JDHAN_0920_008 Background The Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit based in Viet Nam. We are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. We also have sister units in Kathmandu, and Jakarta. As a Wellcome Trust Major Overseas Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991. Our ten-year vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. This is being achieved via an integrated long-term research programme, contributions to training, the scientific literature, national and international meetings and membership of national and international committees. Priority is given to health issues important to the hospitals, and to Viet Nam as a whole. All work is intended not only to benefit the patients seen daily at our host hospitals but also to help improve patient care throughout Viet Nam and the region. OUCRU employs approximately 320 people across Viet Nam and has an average annual budget of USD 12mil. Please see more information on OUCRU Website: www.oucru.org Job summary A highly motivated HR Assistant & Cashier is required to work with in our Administration Department to assist for Head of Admin & Finance in performing a variety of personnel-related administrative tasks, to contribute to the continued growth and development of OUCRU in Vietnam Key tasks and responsibilities

Maintain HR current files and databases by updating and entering data.
Assist with the recruitment process.
Schedule meetings, interviews, HR events.
Prepare HR documents for new employee files.
Assist payroll accountant by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
Arrange annual health check for staff
Keep tract of staff health insurance
Provide day-to-day support and advice to line managers and employees on HR related issues
Actively contribute to the development and implementation of HR policy, procedures
Keep up-to-date with the latest HR trends and best practice.
Provide general administrative and clerical support as required by Head of Admin & Finance
Preparing petty cash payments and advances
Help to collect and arrange documents of cash payment
Withdrawal cash from bank and keep in safe
Report on monthly cash payment
Other tasks as required.

Selection criteria Essential Criteria:

Proven work experience as an HR administrative assistant or HR administrator
PC literacy and experience with MS Office applications
Strong data management with excellent accuracy
Demonstrated ability to maintain high levels confidentiality
Excellent organizational and time-management skills
Teamwork skills
BS degree in human resources, business administration or relevant field
Excellent interpersonal communication/diplomatic skills with people of different backgrounds and social positions

Desirable Criteria:

Master degree in Business Administration, HR or relevant field
Hand on experience with HR software

Benefits

Contracted salary: Negotiate (depending on actual experience and education)
Optional insurance: In-patient and out-patient medical coverage; Personal accident insurance coverage
13th month salary (annual bonus)
One month salary for annual clothes
Annual leave 18 days/year (increased to 21 days in year three, 28 days in year four and 30 days from year five).
Vietnam Social & Health insurance, Sick leave, Personal leave, Maternity leave and National holidays will be based on Vietnam Labor Law

How to apply Interested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates by email to: trangbh@oucru.org * The cover letter should detail: - What part of your education, training or employment history has best equipped you for this position and why you would be a good candidate? - Contacts of two referees who are your latest HR/ line manager and can provide details of relevant work experience and attitude * We thank all applicants for their interest but only short-listed candidates will be contacted for interview. Contact person: Ms. Bui Huyen Trang Deadline for submission: 15 Sep 2020