Human Resource Assistant (IOM)

Organization context and scope:

Responsibility and accountabilities:

1. Assist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice, screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates’ assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.
2. Carry-out and coordinate pre-employment activities such as preparation of Entry On Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearance, coordinate enrollment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.
3. Perform assigned role(s) in PRISM HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate prompt actions and generate reports, contract extensions, personnel actions and other related documentation.
4. Perform the role of timekeeper in PRISM; monitor, maintain, update and reconcile leave quotas based on supporting documentation; generate, edit and analyze leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in PRISM.
5. Carry-out a wide range of Human Resources actions, including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases, etc. and coordinate with the Regional Office, Administrative Centers and Human Resource Management in Geneva as appropriate.

Required qualifications and experience:

EDUCATION

• High School diploma with five years of relevant experience; or,
• Bachelor’s degree in human resources, Business Administration, Psychology, or related field with three years of relevant professional experience.

EXPERIENCE

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way; Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• Delivers on set objectives in hardship situations;
• Ability to use own initiative and work under pressure with minimum supervision;
• Strong interpersonal and communication skills;
• Excellent computer skills - Word, Excel, PowerPoint, and Internet;
• Attention to detail and ability to organize; and,
• Self-motivated and objective driven.

LANGUAGES

• Fluency in English and Vietnamese is required.
• Working knowledge of other UN official languages is an advantage.

REQUIRED COMPETENCIES

• Values: Inclusion and respect for diversity, intergrity and transparency, professionalism
• Core competencies - level 1

How to apply:

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at https://vietnam.iom.int/vi

Completed applications, including IOM Personal History Form, application letter, and copies of diplomas and certificates, recommendation letters, etc. may be delivered to the IOM Mission Office in Hanoi at 304 Kim Ma, Ba Dinh district, Ha Noi or submitted electronically to iomvietnamhr@iom.int referring to this Vacancy Notice’s Position Title. IOM only accepts profiles with IOM Personal History Form duly completed.

Applications are non-returnable and only short-listed candidates will be contacted.

• Việc làm tại các tổ chức phi chính phủ - NGO Recruitment

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