Human Resources Assistant (substitutional option)

Announcement Number: HANOI-2021-24(S)
Hiring Agency: Embassy Hanoi
Position Title: Human Resources Assistant - All Interested Applicants
Open Period: 05/26/2021 - 06/09/2021Format MM/DD/YYYY
Vacancy Time Zone: GMT+7
Series/Grade: LE - 0305 8
Salary: USD $16,364
Work Schedule: Full-time - Mon through Fri 40 hours/week
Promotion Potential: LE-8

Duty Location(s): 1 in Hanoi, VM
Telework Eligible: No
For More Info: HR Section: 84-24-3850-5000 ext. 5126 HanoiHR@state.gov

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - FS is FP-6. Actual FS salary determined by Washington D.C. Open to: All Interested Applicants / All Sources

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

• Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

- Full Time 40 hours per week

Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

Relocation Expenses Reimbursed:

Travel Required:

Not Required

Duties

Incumbent of this position will be under the direct supervision of the Supervisory HR Specialist. S/he will serve as the Mission expert on accreditation, visas, issues pertaining to temporary residence cards, diplomatic identification cards, and duty-free book. The incumbent will assist the Human Resources Officer and the Supervisory HR Specialist in managing the Mission wide diplomatic immunities and privileges and Vietnamese visa program for the State Department and U.S. Government Agencies in Vietnam; administer Mission Vietnam Health Insurance Plan for Locally Employed Staff; serve as Post primary coordinator for position classification issues with the Regional Classification Center in Bangkok; provide guidance to Mission employees including U.S. Direct Hire and LE staff supervisors about the Mission Classification (MClass) process; and assist with the performance evaluation process under the Merit Based Compensation (MBC) program. The responsibilities also include assisting the Management Counselor and the Human Resources Officer in other administrative projects, establishing and maintaining contacts from mid to high level, serving as the main official interface with the Socialist Republic of Vietnam (SRV) Ministries and Embassies abroad and foreign organizations offices in Vietnam on various issues under the position’s portfolio and perform other administrative and human resources functions.

Qualifications and Evaluations

Requirements:

EXPERIENCE: At least five years of progressively responsible experience in human resources or administrative functions is required. JOB KNOWLEDGE: Must have: - Thorough understanding of local Immigration Law and protocol regulations. - Thorough understanding of the health insurance plan and its provisions. - Detailed knowledge of local labor law, social insurance law as well as regulations relating to human resources. - Good working knowledge of the Vienna conventions on diplomatic relations 1961 and consular relations 1963.

Education Requirements:

College or University studies is required.

Evaluations:

LANGUAGE: Fluency in Speaking/Reading/Writing English is required. (This will be tested.) Fluency in Speaking/Reading/Writing Vietnamese is required. SKILLS AND ABILITIES: Must have/be able to:

- Strong interpersonal skills and communication skills.

- Excellent customer service skills.

- Proficiency in computer applications i.e. word processing, Microsoft Excel, Power Point and other software.

- Ability to develop and maintain extensive range of appropriate mid to high level contacts in the host government and foreign offices.

- Work with minimum supervision and work as a team.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Vietnam may receive a compensation package that may include health, separation, and other benefits. For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

1. AEFM / USEFM

1. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau. For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Local security or Public trust clearance. To apply for this position click the “Submit Application” button. For more information on how to apply, visit the Mission internet site at https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/ Note: The Embassy Human Resources Office is unable to acknowledge the receipt of your documents due to the high volume of applications received. If you do not receive a notification email from ERA within four weeks of the vacancy announcement’s closing day, it is likely that you did not qualify for the position or did not submit a complete package.

Required Documents:

Please provide the required documentation listed below with your application

- Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)

- Vietnamese ID

- Residency and/or Work Permit (If you are not Vietnamese Citizen)

- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

- SF-50 (if applicable)

- University Degree

- Other Document

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office. Thank you for your application and your interest in working at the U.S. Embassy in Hanoi.