Human Resources Assistant

I. OVERALL:

• Position Title: Human Resources Assistant - Open to All Interested Applicants / All Sources
• Open Period: 03/24/2022 - 04/11/2022Format MM/DD/YYYY
• Vacancy Time Zone: GMT+7
• Series/Grade:LE - 6005 8
• Salary:USD $16,364
• Work Schedule: Full-time - Indefinite subject to successful completion of probationary period
• Promotion Potential: LE-8
• Duty Location(s): 1

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

Open to:  All Interested Applicants / All Sources

For USEFM - FP06.  Actual FP salary determined by Washington D.C.

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of 45 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Relocation Expenses Reimbursed: No

Travel Required: Not Required

II. DUTIES: 

Under the direct supervision of the Supervisory HR Specialist (SHRS), incumbent of this position will perform a variety of personnel functions including:

• Local Employed (LE) Staff Recruitment

• Position classification

• Training program

• Official Residence Expense (ORE) program

• LE staff annual leave donation program

• Duty officer program

• Other general administrative tasks as assigned
• Back-up support to other HR staff as needed

Qualifications and Evaluations

Requirements:

EXPERIENCE: At least three years of experience in recruitment, human resources, or administrative field is required.

JOB KNOWLEDGE:

• In depth knowledge of local labor law, general office operations and procedural requirements pertaining to functions performed in an HR Office.

Education Requirements:

University/College studies is required.

Evaluations:

LANGUAGE:

Fluent in Speaking/Reading/Writing English is required. (This will be tested.)

Fluent in Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES: Must have:

• Accurate typing skills and attention to detail is a must.

• Knowledge of software programs, particularly Microsoft office suites and other software i.e.

• Good interpersonal skills.

• Writing skills (This will be tested)

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Vietnam may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources (HR) Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:

All candidates must be able to obtain and hold a public trust security clearance.

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site:  https://vn.usembassy.gov/

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Proof of Citizenship
• University Degree

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or cellphone.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Vietnam.

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